Troubleshooting: Processing Payroll Adjustments for Year-End (CAN)

This topic provides strategies to process year-end payroll adjustments. There are many ways to make year-end adjustments with Workday. We make suggestions but please select what works best for your organization.

We recommend processing adjustments in your Sandbox tenants as best practice. To confirm the adjustments processed are calculating and reported as expected, use the

Tax Form Preview

reports before you create your year-end data.

Make additional adjustments to year-end data using the year-end corrections process if:

You created year-end data.

You sent the integration (XML) file.

CRA or Revenu Quebec successfully received it.

Manual Payment

Use the

Run Manual Payment for Worker

task to make adjustments when you wish to report specific wages and statutory deductions. You might use this task to add or reduce amounts to a worker's year-to-dates. For adjustments to multiple workers, you can select to load the amounts using an EIB.

You need to report stock option amounts exercised after the last on-cycle pay of the year. The stock vendor provided the withheld tax amounts that need to report on the worker's year-end form.

Use the

Run Manual Payment for Worker

task.

Select the

Prior Period

check box.

Select a

Period

within the tax year you wish to make the adjustment in, that is, select the last pay of the year.

Select

Create Additional Payment

Select a

Payment Date

within the prior tax year.

Auto generate payment ID or create a unique one.

Enter the applicable amounts to the pay component and update the pay component related calculation as necessary.

On Demand Payment

Use the

Run On Demand Payment for Worker

task to make adjustments where Workday will calculate the gross to net.

You need to report a taxable benefit. Example: someone communicates a grossed-up gift card after the last on-cycle payroll for the year.

Use the

Run On Demand Payment for Worker

task.

Year-end adjustments will generate an off-cycle payroll that you'll need to run and complete. You can create the necessary accounting files for this run as you would for any other off-cycle payroll processed throughout the year.

Select the

Prior Period

check box.

Select a Period
within the tax year you wish to make the adjustment in; that is, select the last pay of the year.

Select

Create Additional Payment

Select a Payment Date
within the prior tax year.

Auto Generate Payment ID or create a unique Payment ID.

Complete the necessary input.

Concept: Off-Cycle Payments

Setup Considerations: Adjustments for Prior Periods

Steps: Upload Off-Cycle Payments Using EIB