FAQ: Off-Cycle Payments

How do I delete an off-cycle payment?: For individual off-cycle payments with in-progress calculation results, select
Pay Calculation
Cancel
from the related actions menu of the pay result.
For completed off-cycle payments that haven't been settled or reversed, you can change the calculation result status to In Progress
and then cancel the payment.
Use the
Cancel Off-cycle Complete
task to cancel 1 off-cycle result at a time.
Use the
Cancel Off-Cycle Complete for Group of Results
task to cancel multiple off-cycle results at once.

You can only cancel off-cycle complete for results that:
Are from the current or next period.
Haven't been settled.
Haven't been reversed.
Aren't referenced in retro results.

In addition, you can't cancel off-cycle complete if:
There are more recent in-progress or completed results.
The worker has a next period on-demand payment for the same pay group.
How can I change the date of an off-cycle payment?: To change the date after calculating an on-demand or manual payment, cancel the payment and recreate it with the correct date.
How can I reverse on-demand calculation results before they're completed?: You can cancel on-demand calculation results before completion and recreate them if needed.
How can I reverse completed on-demand calculation results?: If you haven't yet reconciled results with your bank statement, you can back out of a worker's completed calculation results by reversing the payment.
Where can I view off-cycle payments for workers?: You can view payroll input for off-cycle payments by accessing the
Pay Calculation Off-cycle Inputs for Group of Workers
report. After calculation, you can also view off-cycle payments under the worker's pay result.
Can I process multiple off-cycle payments for the same worker?: Yes, you can create multiple off-cycle payments for the same worker, period or subperiod, and pay group. But if you have multiple payments of the same type for the worker, only 1 pay calculation result can have a status of In Progress
.
When you use the Enterprise Interface Builder (EIB) to load multiple off-cycle payments of the same type for a worker, access the
Maintain Off-cycle Payment Priority
task to define the processing priority for each payment.
Can I use a manual payment to handle nonqualified stock options (CAN, UK, USA)?: Yes. You can pay options outside of Workday Payroll and then batch load the manual payments into Workday using the EIB.
How can I pay a worker after they've transferred internationally (AUS, CAN, UK, USA)?: You can select the
Trailing Payment
check box on the
Run On Demand Payment for Worker
task to process off-cycle payments for a single-job worker when they permanently transfer to another country.

Use the
Worktag Override
section to set the
Company
to the previous job to determine taxation.

For Payroll for the UK, for the payment to be treated as a payment after leaving by HMRC, ensure that you've already generated a P45 for the worker.
Can I reverse a settled check?: No. You can only run reversals for payments you haven't reconciled yet with the bank statement. When it's too late for a reversal, you can run on-demand payments, manual payments, or retro pay calculations for the prior period.