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Administrator Guide
Last Updated: 2026-03-13
Steps: Set Up Request Payroll Inputs Business Process

Steps: Set Up Request Payroll Inputs Business Process

  • Review setup considerations for payroll input.
  • Security:
    Business Process Administration
     or
    Manage: Business Process Definitions
     domain in the System functional area.
You can set up the
Request Payroll Inputs
 business process to enable payroll practitioners to manage payroll input requests for a single or multiple workers, and to review and approve requests. Workday routes requests to reviewers as
My Tasks
 notifications.
Configuring the
Request Payroll Inputs
 business process doesn't prevent you from using other Workday-delivered payroll input tasks, such as
Add Payroll Input
 and
Add Payroll Input by Worker
.
  1. Configure access for security groups on the
    Request Payroll Inputs
     business process security policy. Add the same user groups who would normally have access to payroll input tasks and reports. We don't recommend adding groups such as managers or workers.
    Workday recommends these security group configurations:
    Option
    Security Groups
    Who Can Start the Business Process
    Initiating Action
    • Payroll administrator
    • Payroll partner
    Who Can Do Action Steps in the Business Process
    Action Step
    Payroll administrator
    Who Can Do Actions on Entire Business Process
    Approve
    Payroll administrator
    Who Can Do Actions on Entire Business Process
    Deny
    Payroll administrator
    Who Can Do Actions on Entire Business Process
    View All
    • Payroll administrator
    • Payroll partner
    (Optional) You can configure the business process security policy to enable users to attach files to payroll input requests. See Steps: Enable Attachments on an Individual Business Process.
  2. Edit Business Processes.
    1. Add the
      Review Payroll Input Request for Worker
       task as an action step on the
      Request Payroll Inputs
       business process definition. If you don't do this, Workday approves the payroll input requests automatically.
    2. (Optional) Disable
      My Tasks
       notifications for payroll input request reviews.
      When you have a high volume of requests for review, you can disable sending system notifications by accessing the business process definition. On the
      Notifications
       tab, click
      Maintain System Notifications
       and select the
      Disabled
       check box for steps you don’t want to send system notifications for. You'll still be able to access review requests in
      My Tasks
      , but you won't receive notifications about them.
  3. Access the
    Request Payroll Inputs
     task to create 1 or more payroll input requests and send them for review.
    Workday displays the same fields on the
    Request Payroll Inputs
     task as it does for other payroll input tasks.
    Only the
    Request Payroll Inputs
     task enables you to initiate the
    Request Payroll Inputs
     business process. You can still use these tasks to add payroll input, but they won't generate a request for approval:
    • Add Payroll Input
    • Add Payroll Input by Result
    • Add Payroll Input by Worker
    You can't use the Enterprise Interface Builder to initiate the
    Request Payroll Inputs
     business process.
Workday directs the payroll input requests to the appropriate reviewers, who can:
If a request to delete a payroll input is already in progress, Workday doesn’t display the
Request Edit
or
Request Delete
 buttons.
When a payroll practitioner submits a payroll input request, Workday creates a business process event but not the payroll input. When a reviewer approves a payroll input request, Workday creates the payroll input and adds it to the payroll calculation for the worker.
You can view
Payroll Input Requests
 business process events on the worker history and on the
Find Events
 report.
You view payroll inputs, but not payroll input requests pending approval, on reports such as
Find Payroll Input
 or
View Payroll Input by Worker
.