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Administrator Guide
Last Updated: 2025-10-03
Set Up Payroll Input Custom Validations

Set Up Payroll Input Custom Validations

  • Ensure that all pay calculations (including off-cycle calculations) are complete before you add a new validation rule. New rules can restrict payroll recalculation.
  • Security:
    Set Up: Payroll
     domain in the Core Payroll functional area.
You can configure custom validations for payroll inputs, off-cycle validations, or on-demand payments to improve data quality by restricting errors at the point of entry. You can create rules to limit invalid payroll inputs. When you configure a validation without an exception rule, Workday prevents all users from modifying those inputs. Example: You can create an exception rule that allows specific users, such as an employee who has access to create custom validations, to make modifications.
Example: You can create a custom validation that:
• Allows only specific users to create payroll inputs for stock.
• Requires an attachment when creating payroll inputs for certain pay components.
• Requires a Batch ID when the input amount exceeds a certain limit.
• Blocks payment dates from being backdated or set too far in the future.
• Requires an on-demand payment to be a check if the payment date is within 2 days.
• Prevents payment dates from being set on holidays.
  1. Access the
    Maintain Custom Validations
     task.
  2. Select either section:
    • On Demand Payments
    • Payroll Input
  3. Click
    New Validation.
    A critical validation restricts users from creating payroll inputs where they lack authorization.
  4. In the
    Description
     field, enter the error message that you want Workday to display to the user.
    Example: You cannot create payroll inputs with this pay component. Workday automatically applies:
    • A Payroll Input validation to the
      Add Payroll Input by Worker, On-Demand Payments, and Manual Payments
       tasks.
    • An On-Demand Payments validation to only the
      On-Demand Payments
       task.
    Workday does not support these validations for history payments or payroll input template worksheets.
Workday applies the custom validation rules you configure, which improves data quality by restricting invalid payroll inputs and on-demand payments. When a user's input initiates a critical validation, Workday prevents them from completing the action.
Payroll Input Custom Validation
  • You can create a custom validation that allows only specific users to create payroll inputs for stock.
  • You can create a custom validation that requires an attachment when creating payroll inputs for certain pay components.
  • You can create a custom validation that requires a Batch ID when the input amount exceeds a certain limit.
On-Demand Payment Validation
  • You can create a custom validation that prevents payment dates from being back-dated or set too far in the future.
  • You can create a custom validation that requires an on-demand payment to be a check if the payment date is within 2 days.
  • You can create a custom validation that prevents payment dates from being set on holidays.