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Administrator Guide
Last Updated: 2023-06-23
Add Worker RTI Details (UK)

Add Worker RTI Details (UK)

Security:
Worker Data: Payroll (Company Specific) - UK
 domain in the UK Payroll functional area.
To improve RTI processing, you can provide additional worker RTI details in certain cases, such as:
  • Amending contract dates for terminated and transferred workers.
  • Reporting a worker's PAYE late.
  • After submitting the last FPS for a deceased worker.
  1. Access the
    Add Worker UK RTI Details
     task.
  2. As you complete the task, consider:
    Option Description
    Irregular Payment Pattern
    Select this check box for a worker who isn’t paid every pay period, or is on leave of absence.
    Override Contract End Date
    Select this check box to submit corrections regarding worker termination or transfer without creating a duplicate HMRC record. Workday overrides the previously reported contract end date (Data Item 41) in an FPS.
    To override the contract end date:
    1. Enter the termination or transfer date as the
      Effective Date
      .
    2. Select the
      Override Contract End Date
       check box.
    3. Enter the termination or transfer date as the
      Contract End Date
      .
    To remove the previously reported end date, leave the
    Contract End Date
     blank.
    Example: Override the contract end date when you incorrectly reported a worker's contract end date, because of termination or transfer, and HMRC instructed you:
    • Not to report the amendment.
    • To remove the contract end date.
    To identify workers with a contract end date that Workday will include in your next RTI FPS, run the
    View UK RTI FPS Data with Contract End Date
     report. Workday displays the date when a worker was:
    • Terminated.
    • Transferred between UK Employer References.
    • Transferred internationally.
    In addition, when you override the original date, Workday displays the latest date.
    Late PAYE Reporting Reason
    Use only if entering a reason for a single worker.
    To specify the reason for a group of workers or an entire submission, use the
    Late PAYE Reporting Reason
     parameter in the FPS integration launch parameters.
    FPS Submitted for Deceased Worker
    Workday only displays this check box when you terminate the worker's employment with a reason of
    Death
    . Select the check box for the first RTI that you run after processing payroll and submitting the FPS for a deceased worker.
    Selecting the check box helps ensure the correct calculation of tax and National Insurance for any future payments after the date of death. After you notify HMRC of the date of death, Workday deducts PAYE using code
    0T
     (on a week 1/month 1 basis).