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Administrator Guide
Last Updated: 2023-06-23
Create FLSA Work Period Calendars (USA)

Create FLSA Work Period Calendars (USA)

Create the rules that assign workers to FLSA work periods.
Security:
Set Up: Payroll (FLSA) - USA
 domain in the USA Payroll functional area.
You can create FLSA work period calendars to automatically calculate FLSA wages and taxes for nonexempt workers. Workday Payroll then uses Fair Labor Standards Act (FLSA) work periods to calculate FLSA wages and taxes for assigned nonexempt workers.
Ensure that you create the calendar you want before running a payroll. You can't delete a calendar once Workday creates payroll results for it. When you have no payroll results for an FLSA work period calendar, you can access the
Delete FLSA Work Period Calendar
 task to delete it.
Don't move workers from 1 FLSA calendar to another because it can cause unexpected results when processing prior period adjustments.
  1. Access the
    Create FLSA Work Period Calendar
     task.
  2. Select a
    Work Period Type
    .
    When you select the
    Work Period Type
    , Workday populates the
    Number of Work Periods
     field on the
    Build FLSA Work Period Calendar Events
     task.
  3. Select an
    FLSA Work Period Calendar Rule
    .
  4. Select
    FLSA Work Period Calendar
    Build Work Period Events
     from the related actions menu of the calendar.
    You can override the number of weeks in the
    Number of Work Periods
     field.
    Work Period Type
    Number of Work Periods in 1 Year
    Standard 7-day Workweek
    53
    14-day Workweek
    27
    Public Agency Work Period - 7 day
     through
    Public Agency Work Period - 28 day
    Workday calculates the approximate number of work periods in a year.
    Example: For a
    Public Agency Work Period - 25 day
    , there are 14.6 work periods in a year. Workday rounds this number up to 15.
  5. Enter the first day of the first work period as a
    Start Date
     and click
    OK
    .
    Based on the
    Work Period Type
     you select, Workday creates a calendar with approximate number work periods for the year.
    Workday displays the worker's current FLSA calendar in the
    Pay Results
     section on the worker profile. When the worker isn't eligible for an FLSA calendar, Workday displays
    No FLSA Calendar Assigned
    .
Create additional calendars as necessary for varying FLSA work weeks.
Create FLSA earnings.
Access the
FLSA Processing Status for Group of Workers
 report to review preliminary information on worker eligibility for FLSA payroll processing.