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Administrator Guide
Last Updated: 2023-06-23
Create FLSA Work Period Calendars Rules

Create FLSA Work Period Calendars Rules

Security:
Set Up: Payroll (FLSA) - USA
 domain in the USA Payroll functional area.
You can create Fair Labor Standards Act (FLSA) work period calendar rules that Workday uses to assign workers to FLSA work period calendars based on the criteria you specify. Example: You can create a rule to specify these criteria that identify the FLSA work period calendar to apply to the worker:
  • Worker is Employee = Yes.
  • Location Address - Country = United States of America.
  • Pay Group = FLSA Bi-Weekly.
When you process payroll, Workday calculates earnings for US nonexempt workers in the FLSA Bi-Weekly pay group and based on the associated FLSA work period calendar. This processing can simplify setting up a new worker. Example: Once you assign a pay group, the rule automatically applies the correct FLSA work period calendar.
You can only assign workers to 1 FLSA work period calendar at a time.
Workday doesn't display the FLSA tab on pay results when:
  • You haven't assigned the FLSA calendar.
  • The workers don't meet the eligibility criteria specified in the FLSA calendar rule.
  1. Access the
    Create FLSA Work Period Calendar Rule
     task.
  2. Select an existing condition rule to modify it, or create a new rule in the
    Rule Conditions
     grid.
  3. Select rules to configure in the
    *Source External Field or Condition Rule
     field. Ensure the rules that you configure include all eligible workers in calendar membership.
    Avoid unintentionally eliminating covered workers when selecting these conditions in the rule:
    • Worker status. Example: You only include active workers. A worker goes on leave, and is no longer considered active. The worker has prior overtime that you still need to pay, but the worker is no longer considered eligible.
    • Pay rate type. Example: You only include hourly workers. A worker goes from hourly to salaried. The worker has prior overtime that you still need to pay, but the worker is no longer considered eligible.
    If you want exempt status in your rule, select
    Exempt Status for FLSA Calendar Membership
    .
When you process payroll, Workday calculates the worker's FLSA earnings based on the rules you configured. Workday displays the current FLSA calendar in the
Pay Results
 section on the worker profile. When the worker isn't eligible for an FLSA calendar, Workday displays
No FLSA Calendar Assigned
.
You configure rules for a worker that transfers from a 7-day workweek to a 14-day workweek. The rule specifies the effective end date of the worker assigned to the 7-day workweek rule.
Source External Field or Condition Rule
Relational Operator
Comparison Type
Comparison Value
Worker is Employee
equal to
Value specified in this filter
Yes
 (selected)
Location Address - Country
in the selection list
Value specified in this filter
United States of America
Pay Group
in the selection list
Value specified in this filter
FLSA Semi-monthly
Current Effective Date and Time
less than
Value specified in this filter
1/20/2014
The same worker transfers to a 14-day workweek. You create a rule that specifies the effective start date for the worker assigned to a 14-day workweek rule.
Source External Field or Condition Rule
Relational Operator
Comparison Type
Comparison Value
Worker is Employee
equal to
Value specified in this filter
Yes
 (selected)
Location Address - Country
in the selection list
Value specified in this filter
United States of America
Pay Group
in the selection list
Value specified in this filter
FLSA Semi-monthly
Current Effective Date and Time
greater than or equal to
Value specified in this filter
1/20/2014
Create FLSA work period calendars.