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Administrator Guide
Last Updated: 2023-06-23
Example: Modify an Overtime plus Overtime Premium Earning to Support Flat Sum Bonuses (USA)

Example: Modify an Overtime plus Overtime Premium Earning to Support Flat Sum Bonuses (USA)

This example illustrates 1 way to modify an existing FLSA earning that calculates overtime plus overtime premium to include a flat sum bonus.
You want to set up an overtime earning that calculates pay for overtime hours for both the regular rate and the overtime premium rate.
Set up FLSA in your tenant, including:
  • FLSA Calendar Rules
  • FLSA Calendars
Set up earnings for:
  • Bonus.
  • FLSA Straight Time of Overtime + Overtime Premium.
  • Regular hours.
Security:
  • Run Batch Calculations
     in the Core Payroll Functional area.
  • Set Up: Payroll (Calculations - Payroll Specific)
     in the Core Payroll functional area.
  • Set Up: Payroll (FLSA) - USA
     domain in the USA Payroll functional area.
  1. Access the
    Create Arithmetic Calculation
     task.
  2. Enter these values:
    Option Description
    Name
    Flat Sum Bonus Premium Rate * 1.5
    Category
    Payroll
    1st Operand
    Aggregated Flat Sum Bonus Supplemental Rate
    Operator
    Multiply
    2nd Operand
    By Category > Type > Constant Value Calculation > 1.5
    .
    Rounding
    Round to nearest 0.01
  3. Access the
    Create Related Calculation
     task.
  4. Enter these values:
    Option Description
    Name
    Flat Sum Bonus OT Premium Rate
    Code
    FSBOT
    Category
    Payroll
    Default Value
    Flat Sum Bonus Premium Rate * 1.5
    Proration
    None of the above
  5. Access the
    Create Arithmetic Calculation
     task.
  6. Enter these values:
    Option Description
    Name
    Hours (unprorated) * Flat Sum Bonus OT Premium Rate
    Category
    Payroll
    1st Operand
    Hours (unprorated)
    Operator
    Multiply
    2nd Operand
    Flat Sum Bonus OT Premium Rate
  7. Access the
    Create Related Calculation
     task.
  8. Enter these values:
    Option Description
    Name
    Flat Sum Bonus OT Premium Amount
    Code
    FSBOTAMT
    Category
    Payroll
    Default Value
    Hours (unprorated) * Flat Sum Bonus OT Premium Rate
    Proration
    None of the above
  9. Access the
    Create Arithmetic Calculation
     task.
  10. Enter these values:
    Option Description
    Name
    FLSA - Straight Time of OT + OT Premium + Flat Sum Bonus OT Premium Amount
    Category
    Payroll
    1st Operand
    FLSA - Straight Time of OT + OT Premium
    Operator
    Add
    2nd Operand
    Flat Sum Bonus OT Premium Amount
  11. Access the
    Edit Earning
     task.
  12. Select your existing earning that calculates FLSA straight time of overtime plus the overtime premium.
  13. Select a date that is today or later from the
    Add New Effective Date
     calendar prompt.
  14. Select
    FLSA - Straight Time of OT + OT Premium + Flat Sum Bonus Premium Amount
     in the
    Calculation
     section.
  15. Locate the
    Hours (unprorated)
     row in the
    Related Calculations
     grid and ensure that the
    Aggregate
     check box isn't selected.
    When you record daily hours for workers, the
    Aggregate
     check box shouldn't be selected. However, when you provide weekly aggregated hours, select the
    Aggregate
     check box and align coverage dates with an FLSA workweek. These are the only ways to be compliant.
    When any overtime earnings exist that are configured to support flat sum bonus premiums and those earnings have any PCRCs marked as
    Aggregate
    , Workday automatically aligns all flat sum bonus coverage dates to FLSA work period boundaries.
  16. Add a row to the bottom
    Related Calculations
     grid.
  17. Enter these values:
    Option Description
    Related Calculation
    Flat Sum Bonus OT Premium Rate
    FLSA Premium Calculation Type
    Flat Sum Bonus Premium Rate
    Do Not Store / Do Not Store if Zero
    None of the above
    Display Current / Current and Balances
    Display Current
     (displays the premium rate in pay result).
    Do Not Apply Percentage Splits / Apply Percentage Splits
    Do Not Apply Percentage Splits
  18. Add another row to the
    Related Calculations
     grid and enter these values:
    Option Description
    Related Calculation
    Flat Sum Bonus OT Premium Amount
    Do Not Store / Do Not Store if Zero
    None of the above
    Display Current / Current and Balances
    Display Current
     (displays the premium rate in pay results)
    Do Not Apply Percentage Splits / Apply Percentage Splits
    Do Not Apply Percentage Splits
Workday calculates pay for overtime hours for both the regular rate and the overtime premium rate according to applicable state rules.
Duplicate these steps to create a double-time earning, replacing 1.5 with 2.0.