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Administrator Guide
Last Updated: 2023-06-23
Example: Modify an Overtime Premium Earning to Support Flat Sum Bonuses (USA)

Example: Modify an Overtime Premium Earning to Support Flat Sum Bonuses (USA)

This example illustrates 1 way to modify your existing FLSA overtime premium earning to include the flat sum bonus overtime premium.
You want to modify your FLSA overtime premium earning to include the overtime premium for a flat sum bonus. The earning requires specific calculations, so Matt creates them before selecting them in the earning.
Set up FLSA in your tenant, including:
  • FLSA Calendars
  • FLSA Calendar Rules
  • FLSA overtime premium rate earning
Security:
  • Process: Run Batch Calculations
     in the Core Payroll Functional area.
  • Set Up: Payroll (Calculations - Payroll Specific)
     in the Core Payroll functional area.
  • Set Up: Payroll (FLSA) - USA
     domain in the USA Payroll functional area.
  1. Access the
    Create Arithmetic Calculation
     task.
  2. Enter these values:
    Option Description
    Name
    Flat Sum Bonus OT Premium Rate * 1.5
    Category
    Payroll
    1st Operand
    Aggregated Flat Sum Bonus Supplemental Rate
    Operator
    Multiply
    2nd Operand
    1.5
    Rounding
    Round to the nearest 0.01
  3. Access the
    Create Related Calculation
     task.
  4. Enter these values:
    Option Description
    Name
    Flat Sum Bonus OT Premium Rate
    Code
    FSBOT
    Category
    Payroll
    Default Value
    Flat Sum Bonus OT Premium Rate * 1.5
    Proration
    None of the above
  5. Access the
    Create Arithmetic Calculation
     task.
  6. Enter these values:
    Option Description
    Name
    Hours Unprorated * Flat Sum Bonus OT Premium Rate
    Category
    Payroll
    1st Operand
    Hours (unprorated)
    Operator
    Multiply
    2nd Operand
    Flat Sum Bonus OT Premium Rate
  7. Access the
    Create Related Calculation
     task.
  8. Enter these values:
    Option Description
    Name
    Flat Sum Bonus OT Premium Amount
    Code
    FSBOTAMT
    Category
    Payroll
    Default Value
    Hours (unprorated) * Flat Sum Bonus OT Premium Rate
    Proration
    None of the above
  9. Access the
    Create Arithmetic Calculation
     task.
  10. Enter these values:
    Option Description
    Name
    FLSA OT + FSB OT Premium
    Category
    Payroll
    1st Operand
    Hours * Overtime Rate
    Operator
    Add
    2nd Operand
    Flat Sum Bonus OT Premium Amount
  11. Access the
    Edit Earning
     task.
  12. Select your FLSA overtime premium earning.
  13. In the
    Add New Effective Date
     calendar prompt, select today or later.
  14. Select
    FLSA OT + FSB OT Premium
     from the prompt in the
    Calculation
     field.
  15. In the
    Hours (unprorated)
     row of the
    Related Calculations
     grid, clear the
    Aggregate
     check box.
    When you record daily hours for workers, the
    Aggregate
     check box shouldn't be selected. However, when you provide weekly aggregated hours, select the
    Aggregate
     check box and align coverage dates with an FLSA workweek. These are the only ways to be compliant.
    Even if you report daily hours, when you include an Override Calculation on the Hours pay component related calculation to generate the number of hours based on straight time hours, Workday aggregates the hours in the workweek to calculate the flat sum bonus overtime premium. You must line up the bonus coverage dates with the FLSA workweek to be compliant.
    When any overtime earnings exist that are configured to support flat sum bonus premiums and those earnings have any PCRCs marked as
    Aggregate
    , Workday automatically aligns all flat sum bonus coverage dates to FLSA work period boundaries.
  16. Add a row in the
    Related Calculations
     grid.
  17. Enter these values:
    Option Description
    Related Calculation
    Flat Sum Bonus OT Premium Rate
    FLSA Premium Calculation Type
    Flat Sum Bonus Premium Rate
    Do Not Store / Do Not Store if Zero
    None of the above
    Display Current / Current and Balances
    Display Current
     (displays the premium rate in pay results)
    Override Related Calculation for Multiple Jurisdictions
    Do Not Apply Percentage Splits
  18. Add another row in the
    Related Calculations
     grid.
  19. Enter these values:
    Option Description
    Related Calculation
    Flat Sum Bonus OT Premium Amount
    Do Not Store / Do Not Store if Zero
    None of the above
    Display Current / Current and Balances
    Display Current
     (displays the premium rate in pay results)
    Override Related Calculation for Multiple Jurisdictions
    Do Not Apply Percentage Splits
Workday calculates the overtime premium rate for hours worked according to applicable state rules.
Duplicate these steps to create a double-time earning, replacing 1.5 with 2.0.