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Administrator Guide
Last Updated: 2025-05-30
Example: Create a Deduction for Multiple Time Offs (FRA)

Example: Create a Deduction for Multiple Time Offs (FRA)

This example illustrates how to group multiple types of time off in 1 deduction in payroll reports and payslips.
Global Modern Services has 3 types of annual vacation time off that have the same payroll calculations. To display the sum of all annual vacation as 1 line on the payroll results and payslip, you need to create 1 deduction for all annual vacation.
Set up these types of time off for Global Modern Services:
  • Annual Vacation
  • Annual Vacation – Splitting days
  • Annual Vacation – Seniority
Security:
Set Up: Payroll (Calculations - Payroll Specific)
 and
Set Up: Payroll (Calculations - Generic)
 domains in the Core Payroll functional area.
  1. Create the aggregate calculation.
    1. Access the
      Create Aggregate Calculation
       task.
    2. Name the aggregate calculation All Annual Vacation.
    3. Complete these fields:
      Field
      Value
      Category
      Payroll
      Function
      Sum
      Operand
      Select these absence-component-related calculations that pull in paid time off:
      • Annual Vacation - Time Off Total
      • Annual Vacation - Splitting days - Time Off Total
      • Annual Vacation- Seniority - Time Off Total
  2. Create the deduction:
    1. Access the
      Create Deduction
       task and enter these settings:
      Field
      Setting
      Name
      Annual Leave - Time Off
      Code
      Annual Leave TO
      Effective Date
      Enter today's date.
    2. In the
      Criteria
       section of the
      Effective Dated
       tab, create an eligibility rule to prevent the deduction from resolving when the employee has no paid time off.
      From the
      Worker Eligibility
       prompt, select
      Create
      Create Value Comparison Calculation
      , and select
      Payroll
       as the
      Category
      . Add a row with these values:
      1st Operand
      Operator
      2nd Operand
      Select
      All Annual Vacation
      not equal to
      Select
      By Category
      Common
      , and then select
      0
      .
  3. Define the deduction calculation in the
    Calculation Details
     section of the
    Effective Dated
     tab:
    1. Select
      FRA Days * Rate rounded to the Nearest 0.01
       in the
      Calculation
       field.
    2. Insert these rows in the
      Related Calculations
       section:
      Related Calculation
      Override Value
      FRA Days
      All Annual Vacation
      Rate
      100
  4. On the
    Non-Effective Dated
     tab, select
    FRA Subtracts from Gross [FRA]
     from the
    Groups
     prompt to subtract the deduction from the gross pay.
Arnaud earns 100 EUR a day. In November, Arnaud takes:
  • Annual Vacation: 2 days.
  • Annual Vacation – Splitting: 1 day.
  • Annual Vacation - Seniority: 1 day.
You can view the deduction Annual Leave - Time Off deduction on his payroll results:
Description
Time Off Entries
Rate
Amount (EUR)
Annual Leave - Time Off
4
100
(400)