Setup Considerations: Statutory Holiday Pay (CAN)
You can use this topic to help make decisions when planning your configuration and use of statutory holiday pay. It explains:
- Why to set it up.
- How it fits into the rest of Workday.
- Downstream impacts and cross-product interactions.
- Security requirements and business process configurations.
- Questions and limitations to consider before implementation.
Refer to detailed task instructions for full configuration details.
What It Is
Workday calculates statutory holiday hours and rates of pay based on federal, provincial, and territorial statutory requirements. This functionality requires:
- Workday Time Tracking to calculate the hours to pay for a statutory holiday.
- Workday Payroll for Canada to calculate the rate of pay for statutory holiday hours.
Business Benefits
Calculate Canadian workers statutory holiday pay based on actual hours worked and legislation published by the federal jurisdictions, provinces, and territories in Canada. Workday updates compliance changes accordingly, while you can manage worker eligibility.
This feature also delivers the flexibility for you to provide more holiday pay than what minimum government guidelines prescribe.
Use Cases
- Pay a worker’s statutory holiday pay based on federal, provincial, and territorial regulatory compliance.
- Recalculate retroactive pay for statutory holiday pay.
- Use the variety of delivered calculations that are specific to provincial requirements, like:
- Prior 4 weeks earnings divided by 20 days.
- Earnings divided by days worked.
- 10% of earnings.
- Configure statutory pay over and above the mandated base rates for your provincial or federal workers.
- Configure multiple statutory holidays in the same pay period.
- Include earnings that aren't time-based, such as vacation pay, as part of your eligible statutory holiday pay earnings.
- To make it easier to track the calculation rules applied to an earning, Workday pay results display statutory holiday payments and the associated work location.
Questions to Consider
Questions | Considerations |
|---|---|
How do you want to handle calculations for workers in multiple provinces or territories? | You can create:
|
Which holidays do you want to include? | Determine which holidays to include in the worker holiday calendar by configuring statutory holidays and eligibility. |
How do you include pay components not based on time, such as vacation pay, as part of your eligible statutory holiday pay earnings? | Configure a balance period for non-time-based earnings to calculate:
|
How do you want to handle multiple holidays occurring in the same pay period? | You can configure Time Tracking to calculate individual holiday pay balances when multiple holidays occur in the same pay period. |
How do you exclude earnings that aren’t eligible for holiday pay? | You can configure eligible earnings so that Workday includes only those earnings in the rate of pay calculation for statutory holiday earnings. You can configure earnings using time calculation tags or conditions for non-time-based earnings. |
How do you set up benefits over and above the minimum requirements? | Workday automatically populates the look-back period for these requirements in the statutory holiday configuration:
You can modify worker eligibility rules to increase benefits. At minimum, you must configure the Provincial Employment Standards requirements. You're responsible for configuring the Worked Hours Time Tags. Example: You want to include overtime or paid time off when the provincial requirements don't include it in the calculation of total earnings. |
Are your workers hourly or salaried? | You can pay workers statutory holiday pay based on hours worked and legislation published by all the provinces and territories in Canada. Workday requires workers to record daily hours to calculate the statutory holiday pay. Salaried workers can:
|
How do you pay federally regulated employees? | Configure Workday to pay holiday pay for federally regulated industries by selecting the jurisdiction when creating the statutory holiday configuration.
You can also select the Federal jurisdiction when you create the time calculation to link the calculation to a federal configuration. |
Requirements
You must have both Workday Payroll and Workday Time Tracking to use the statutory holiday pay functionality.
Use Workday Time Tracking to configure:
- Holiday time block calculations.
- Identifying holiday time blocks.
- Specifying employee pay period eligibility for holiday time worked.
- Defining time calculation rules that govern worker statutory holiday payout.
Use Workday Payroll to set up earnings.
Each province requires a specific minimum number of days or weeks of data before the holiday. Run the first payroll calculation when you have enough weeks of time tracking and absence data in Workday.
To recalculate retro Statutory Holiday pay, you must use Statutory Holiday Total Time Based Earnings with in-progress retro in your calculations.
Limitations
Workday doesn't support:
- Multiple eligibility rules by province.
- Payroll input for statutory holiday pay components.
- Multiple jobs or positions for statutory holiday pay.
- Workers with international assignments in Canada.
When a worker has both federal and provincial time blocks that resolve for the same statutory holiday, Workday calculates the federal, and not the provincial, statutory holiday pay. Test your time block eligibility rules to ensure that a worker isn’t eligible for both provincial and federal statutory holiday.
Tenant Setup
No impact.
Security
Domain | Considerations |
|---|---|
Set Up: Time Calculations domain in the Time Tracking Calculations functional area. | Enables users to create holiday time blocks for workers. |
Set Up: Time Tracking domain in the Time Tracking functional area. | Enables users to:
|
Set Up: Payroll (Calculations - Payroll Specific) domain in the Core Payroll functional area. | Enables users to set up earnings for holiday pay. |
Business Processes
No impact.
Reporting
You can use the
Time Block Audit Report
to review details for time blocks and time block events over a specified period.Integrations
No impact.
Connections and Touchpoints
Statutory holiday pay interacts with these Workday Payroll areas:
Features | Considerations |
|---|---|
Look-back periods | Workday uses statutory holiday look-back periods to define a time boundary for earnings to determine a worker's holiday pay. |
Payroll earnings and calculations | Workday includes non-time-based earnings, such as vacation pay, when calculating total earnings for the look-back period when a province specifies to include non-time-based earnings. Time-based earnings (regular hours) use the pay result to get the pay rate to calculate the earnings to include in the total for the look-back period.
You can create these types of calculations to configure a statutory holiday earning for all the provinces:
|
Statutory holiday pay interacts with these Workday Time Tracking areas:
Features | Considerations |
|---|---|
Holiday calendars | Workday uses a worker's holiday calendar to determine if a day is a statutory holiday. When you have a holiday configured on a worker's holiday calendar, Workday Time Tracking assumes it’s a statutory holiday. |
Calculation tags | Workday Time Tracking uses the worker's Worked Hours Calculation Tags to:
|
Holiday statutory configuration | You can create configurations for each province or territory based on regulatory requirements. |
Holiday time block calculation | You can use holiday time block create calculations to create time blocks for workers on statutory holidays. Workday uses the statutory holiday configurations that you make to determine which workers are eligible for the time calculation. |
Time calculation groups | You can create groups to specify worker eligibility criteria for statutory holiday pay. Workday verifies that the worker meets the eligibility rules on the last day of the week on the time entry calendar. Workday verifies using the worker's termination date, if earlier. |
Work schedules | Workday translates work schedule calendar events with start and end times into schedule blocks that display in Time Tracking. Statutory holiday pay uses work schedules to determine the worker's weekly schedule, such as Monday-Sunday. This determines what date to start looking back from when the look-back reference is the preceding week of the holiday rather than immediately preceding the holiday. |
Workday offers a Touchpoints Kit with resources to help you understand configuration relationships in your tenant. Learn more about the Workday Touchpoints Kit on Workday Community.