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Administrator Guide
Last Updated: 2023-06-23
Set Up Statutory Holiday Eligibility (CAN)

Set Up Statutory Holiday Eligibility (CAN)

  • Security:
    Set Up: Time Tracking
     domain in the Time Tracking functional area.
A statutory holiday configuration is a set of requirements that determines whether workers receive pay for a statutory holiday. You can create configurations for each province or territory in Canada based on:
  • Regulatory requirements.
  • Federal guidelines
Workday automatically populates certain values in the configurations, but you can modify the values to give workers a greater benefit.
After setting up configurations, you can create a holiday time block create calculation that Workday uses along with the configurations to create time blocks for the statutory holiday. Time Tracking then passes the time blocks to Workday Payroll to calculate the rate of pay.
  1. Access the
    Create Statutory Holiday Configuration
     task.
    Create a configuration for each province or for federal regulations.
  2. From the
    Jurisdiction
     prompt, select the calculation method for holiday-based pay:
    • Select
      Provincial
       to calculate holiday pay based on the provincial or territorial statutory holiday pay configured.
    • Select
      Federal
       to use federal guidelines to calculate statutory holiday pay for federal workers.
  3. As you complete the
    Look Back Calculation (Time & Payroll)
     section, consider:
    Option Description
    Look Back Period (Days)
    The period of time preceding the statutory holiday over which Workday evaluates worked time to determine the rate of pay for a statutory holiday.
    Workday automatically populates the look back period based on requirements for the province you selected. This value isn't configurable.
    Look Back Reference Point
    Based on the provincial requirement, Workday automatically populates the reference point with either the week that precedes the holiday or the day of the holiday itself.
    Worked Hours Calculation Tags
    Select the hours to include in the earnings eligible for statutory holiday pay.
    To include paid time off in the look-back period, add the calculation tag for the worker's time off plan.
    Include System Generated Time Blocks
    Enables Workday to include system-generated time blocks in the related Holiday Time Block Create calculation quantity. The calculation quantity is the total hours worked over the look back period divided by the number of days in the look back period.
    Any system generated blocks included in the statutory holiday time calculation will be treated as hours.
    Statutory Holiday Calculation Tag
    Create a statutory holiday calculation tag. Example: Canada Statutory Holiday.
    You'll use this tag in holiday time block create calculations and on the earning in Workday Payroll.
  4. As you complete the eligibility sections, consider:
    Option Description
    Days Employed
    The number of days that a worker must be employed before the holiday to be eligible for a statutory holiday.
    Worked Days
    The number of days an employee must have reported work hours to be eligible for a statutory holiday.
    Workday checks for time blocks or time offs that are tagged with
    Worked Hours
     calculation tags to determine whether a day was worked.
    Must be less than the
    Period Days/Months
     value.
    Period Days/Months
    The window during which the employee must meet the
    Worked Days
     requirement. Example: An employee must work at least 30 days or more in the 12 months before the holiday.
    If
    Period Unit
     is:
    • Days
      : Must be less than or equal to 30.
    • Months
      : Must be less than or equal to 12.
    Must Work Scheduled Day Before and After Holiday
    To be eligible for the statutory holiday, specify if an employee must work the:
    • Day before.
    • The day of.
    • The day after.
    Use Workday Scheduling Data
    Enables Workday to determine scheduled days based on schedules from the Workday Scheduling SKU instead of work schedule calendars from Time Tracking. You must have the Workday Scheduling product for this to take effect.
  • Create time calculations that create statutory holiday time blocks for workers based on the configuration for their province or federal statutory holiday pay.
  • Using Workday Payroll, setup earnings for holiday pay.