Create Pay Accumulations

Create earnings and deductions.

Security: Set Up: Payroll (Calculations - Payroll Specific)
domain in the Core Payroll functional area.

A pay accumulation is a set of earnings, deductions, pay component-related calculations, pay component groups, or other pay accumulations for which Workday can calculate a total. You specify which values to add or subtract.

Pay accumulations return a value for a single gross-to-net result. They don't represent multiple periods of time (such as month-to-date or quarter-to-date) or multiple results for the same period. Example: A worker receives a regular paycheck and an on-demand additional payment for the current period. The pay accumulation returns a single value for each, not the combined result.

Use a pay balance, not a pay accumulation, to retrieve a value that represents multiple periods of time or multiple results for the same period.

Workday delivers several predefined pay accumulations, such as:

AUS Gross
(AUS)

AUS Net
(AUS)

EI Wages by Company
(CAN)

Federal Taxable Wages by Company
(USA)

FRA Gross
(FRA)

FRA Net Pay
(FRA)

FRA Taxable Net
(FRA)

FRA Total Statutory Taxes EE
(FRA)

FRA Total Statutory Taxes ER
(FRA)

GBR Gross
(UK)

GBR Net
(UK)

Gross Wages (T4) by Company/Province
(CAN)

Local Withholding Subject Wages by Company
(USA)

Define accumulations for net and gross pay and set up additional accumulations as needed. Example: For fiscal reporting.

Access the

Create Pay Accumulation

task.

As you complete the task consider:

Field	Description
Code	Used with other Workday applications. Example: When you're configuring integrations in HCM for importing payroll data.
Type	For gross or net pay; otherwise, leave this field blank.
Filter Worktags	To calculate the accumulation for one or more worktag values, select the worktag types to include. To calculate without regard to worktag values, don't select a filter worktag. This is useful as an alternative to pay component groups, which always filter by worktag. Example: When you reference a pay accumulation, select Company in order to return the value for the company associated with the worker's gross to net pay calculation. For Payroll for the UK, Payroll ID, when referenced, returns the value associated to the employee. When an accumulation has multiple worktags, such as company and cost center, Workday summarizes the values and displays a single row on the View Results report for each combination of worktag values. For Payroll for Canada and the U.S., the Position worktag is available if your Workday tenant is configured for multiple jobs.
Target Single Subperiod for a Prorated Pay Component	When a primary pay component references another pay component (Example: Base Pay references Holiday Pay), you must select the Target Single Subperiod for a Prorated Pay Component check box on the Create Pay Component Group or the Create Pay Accumulation task. Selecting this check box sets the referenced pay component (Example: Holiday Pay) to target a single subperiod of the prorated primary pay component. To prevent any negative impacts on retro calculations, you must: Create a new pay accumulation and enable Target Single Subperiod for a Prorated Pay Component. Create a new effective dated snapshot for your primary pay component referencing the cloned pay accumulation. If there are pay accumulations or pay component groups nested within, you must enable each level to target a subperiod accurately.

On the

Add and Subtract Calculations

tab, select the pay components that add to, or subtract from, the pay accumulation.

(Optional) To restrict the display of the accumulation value on the

Pay Accumulations/Balances

tab on the

Payroll Result

report and custom reports, use the

Calculate/Display Exceptions

tab.

Select an

Option

Calculate and display only if specified Earning/Deduction exists
. Displays the value only if one of the specified earnings or deductions is calculated. If you specify a pay accumulation, Workday applies this option to the specified balance period, not the results.

Calculate but do not display.

Assign gross and net pay accumulations to run categories.

As you add new earnings or deductions, include them in pay accumulations as appropriate.

To determine the source of the accumulation, access the

Edit Pay Accumulation

task and check the

Usage

tab.

You can view pay accumulation definitions with the

All Pay Accumulations

View Pay Accumulation

, and