Concept: Pay Component Eligibility
Using precise criteria can reduce the time spent calculating payroll. When you don't configure pay component eligibility, Workday calculates the pay component for every:
- Run category.
- Pay group.
- Worker.
- Pay run.
When workers aren’t eligible for a pay component, their pay results can display a zero value for that component.
Changing the eligibility criteria of pay components that are part of payroll results can affect retro pay calculations. For a pay component in a prior period, Workday applies the current worker eligibility criteria to the worker's data on the retroactive event effective date.
Examples
These examples illustrate how Workday applies the
Worker Eligibility
field on the Create Earnings
and Create Deductions
tasks.Workers Meet All Conditions (CAN, UK, U.S.)
You give a worker a midperiod promotion and a raise. The worker contributes to their retirement plan, but you don't configure the retirement deduction for proration. To prevent the deduction from resolving twice for the pay period, select these conditions on the same row:
- Benefits: Benefit Plan Percentage Exists (and <> 0).
- Pay Component Not Previously Paid in Period.
Workers Meet 1 Condition
You want to resolve an earning only for workers with an hourly pay rate type or a payroll input. To do so, select these conditions on each row:
- Pay Rate Type as of Period Start Date = Hourly.
- Pay Rate Type as of Period End Date = Hourly.
- Payroll Input Exists for Pay Component.
Workers Meet 1 or More Conditions
You want to exclude workers hired and terminated midperiod, and only process workers that have either an:
- Hourly pay rate type as of the period begin date, and payroll input.
- Hourly pay rate type as of the period end date, and payroll input.
To do so, select these conditions per row:
- Pay Rate Type as of Period Start Date = HourlyandPayroll Input Exists for Pay Component.
- Pay Rate Type as of Period End Date = HourlyandPayroll Input Exists for Pay Component.