Reference: Sample QuickTips for Create Course

Administrator Guide

You can use these sample QuickTips as a starting point when adding your own QuickTips to the

Create Course

task for Workday Learning using the

Guidance Workspace

report.

The sample information we provide might not apply to your business needs or tenant configuration. Modify and review all information according to your tenant requirements before publishing this guidance to your tenant.

Course Details

Field	QuickTip Title	QuickTip Description	Considerations
Create Blended Course	Create Blended Course	A blended course can contain a combination of digital content and scheduled, instructor-led lessons. You can use a blended course as a template to schedule offerings at different times and locations. Learners can select the offering they want to enroll in. You can also use a blended course to create a digital course with different versions that contain only digital content. The blended course can contain any lesson combination of external content, media, and surveys.	Do you have more specific guidelines for when users should choose a particular course type?
Create Digital Course	Create Digital Course	A digital course is a combination of digital content items that don't include scheduled, instructor-led or training activity lessons. You can include any lesson type except Instructor Led and Training Activity lessons. You don't need to schedule digital courses, so course offerings don't apply.	Do you have more specific guidelines for when users should choose a particular course type?
Skills	Skills	Select skills that are relevant to this course. You can select skills by category, or you can select Recommended Skills to choose from skills identified by machine learning based on the title and description of your content. If a relevant skill isn't available, you can access the Create Maintained Skills task to create it.
Security Category	Security Category	Select a security category to restrict access to this course. Workday doesn't apply effective dating to this prompt, so changes to blended courses affect all course offerings.	Do you want to provide more explanation about the security categories you've defined?
Language	Language	Select languages to display this course when learners browse the learning catalog in those specific languages.
Exclude from Recommendations	Exclude from Recommendations	Select to exclude the course from recommendations worklets on the Learning dashboard and on these reports: Opportunity Graph (in the Popular for This Role section) View Competency
Exclude from Search and Browse	Exclude from Search and Browse	Select to exclude courses from appearing in the Browse Learning Content report and global search results. Administrators, assessors, and instructors for excluded courses can still view it using global search. If you've customized the Browse Learning Content report for your company, Workday recommends that you manually update the Exclude from Search and Browse filter on pre-existing reports.
Disable Express Interest (Blended courses only)	Disable Express Interest	Select this check box to disable the Express Interest button for learners.
Effective Date	Effective Date	Select the date that this version of the course is active from. Select a future date to postpone availability for scheduling course offerings. Workday applies effective dating so that you can: Report on their changes over time. Schedule course offerings based on the course version that you're viewing. A version is effective until you add a new version. When you add a new version, Workday replaces the current version. The current version expires unless its effective date is in the future. In that case, you can still edit it to plan future enhancements.
Time Value	Time Value and Total Course Duration	When you select a Time Value , Workday displays the Total Course Duration field. Use these fields to help learners estimate how long it will take to complete all of the lessons in the course, including any instructor-led lessons and digital content. Depending on how long you think the class lasts, overestimate and round appropriately. Example: When you select Minutes from the Time Value prompt, round to the nearest 5 or 15 minutes when you enter the Total Course Duration .
Enable Auto-Enrollment from the Waitlist (Blended courses only)	Enable Auto-Enrollment from the Waitlist	Select this check box to enroll learners from a waitlist automatically when space in a course offering becomes available. Ensure that you also set the Waitlist Capacity field.
Status (Digital courses only)	Status	Select whether the course is open or closed for enrollment. When you change a course to Closed , learners who enrolled in the course, then started or completed it, can continue to access the course from the Progress menu on the Learning dashboard.
Requires Enrollment (Digital courses only)	Requires Enrollment	Clear this check box if learners don't need to enroll to take the course. When you clear the check box, the course is available on demand. When learners begin the on-demand course, Workday creates an enrollment record in the background to support reporting.
Course Number	Course Number	Enter a course number to identify the course.	Do you have specific guidelines that the user should follow?
Minimum Enrollment Capacity (Blended courses only)	Minimum Enrollment Capacity	Enter the minimum number of enrollments that make the course offering viable. The default is zero. If the number of enrollments doesn't meet this value, the course offering can still go ahead as scheduled. The value is for reporting purposes only.
Maximum Enrollment Capacity (Blended courses only)	Maximum Enrollment Capacity	Enter the maximum number of learners who can enroll in a course offering. Enter a value greater than zero to enable learners to enroll.
Waitlist Capacity (Blended courses only)	Waitlist Capacity	Enter the number of spaces on the waitlist. Enter a number greater than zero to configure a waitlist for the course.
Unlimited Capacity (Blended courses only)	Unlimited Capacity	Select to indicate that there's no limit to the number of learners that can enroll in a course offering. Selecting this check box overrides the Maximum Enrollment Capacity value.

Versioning

Field	QuickTip Title	QuickTip Description	Considerations
Version Schema (Blended courses only)	Version Schema	Select a version schema for the course. Version schemas enable you to version content consistently. This provides the ability to automatically label blended courses in your organization, and enables you to track and report details such as content and learner consumption.	Do you have guidelines on how to choose a version schema?
Custom Version Label (Blended courses only)	Custom Version Label	Enter a unique name for your versioned content so that learners can more easily identify which version to consume. This value acts as an override for the schema label when you've selected a version schema, if the Display Schema Label to Learners check box isn't selected.
Version Notes (Blended courses only)	Version Notes	Enter any required notes about the course version.

Expiration Rules

Field	QuickTip Title	QuickTip Description
Retrain Window Value	Retrain Window Value	To specify the time period for a retrain window, enter a number in the Retrain Window Value field and select a unit of time from the Weeks/Months Before Expiration prompt. The retrain window triggers retraining content to display on the Required For You slider within the defined window. The retrain window recognizes a successful completion for initial assignments and retraining assignments if a learner completes the content when the retrain window is open.
Expiry Period	Expiry Period	Select an expiry period that applies to enrollments for this course. In the grids, you can select rules to change the default expiry period for certain groups of workers or extended enterprise learners. Workday automatically adjusts the expiry period of the course for learners who meet the rule conditions of a learner group rule. The expiration date, duration, or recurrence frequency setting is the default expiry period for learners who don't meet the conditions of any expiration rule.
Advanced Learning Expiration Rules for Workers	Advanced Expiration Rules for Workers	Select expiration rules that define learner group rule conditions and expiry periods for workers. Access the Create Learner Group Rule task to create new condition rules. Workday automatically adjusts the expiry period of the course for learners who meet the rule conditions of a learner group rule.
Advanced Learning Expiration Rules for Extended Enterprise Learners	Rules for Extended Enterprise Learners	Select expiration rules that define learner group rule conditions and expiry periods for extended enterprise learners. Access the Create Extended Enterprise Learner Group Rule task to create new condition rules. Workday automatically adjusts the expiry period of the course for learners who meet the rule conditions of a learner group rule.

Competencies

Field	QuickTip Title	QuickTip Description	Considerations
Competencies (grid)	Competencies	Select any competencies that relate to this course. Workday tags the course and course offering with the selected competencies.

Cost

Field	QuickTip Title	QuickTip Description
Price (Training Credits)	Price (Training Credits)	Enter the number of training credits that the course is worth. In the grids, you can change the default price for certain groups of workers or extended enterprise learners.
Advanced Pricing Rules for Workers (grid)	Advanced Pricing Rules for Workers	Select rules to change the default pricing for workers that meet certain conditions. Access the Create Worker Pricing Rule task to configure rules to select in this grid.
Advanced Pricing Rules for Extended Enterprise Learners (grid)	Pricing Rules for Ext. Enterprise Learners	Select rules to change the default pricing for extended enterprise learners that meet certain conditions. Access the Create Extended Enterprise Learner Pricing Rule task to configure rules to select in this grid.

Lesson Details

Field	QuickTip Title	QuickTip Description
Allowed Instructors (Blended courses only)	Allowed Instructors	Before you add lessons, select the instructors who can teach classroom training and webinar lessons in this course.
Allowed Assessors (Blended courses only)	Allowed Assessors	Before you add training activity lessons to this course, select the assessors who can assess them.
Location (Blended courses only)	Location	Before you add lessons, select active locations where you can schedule classroom training for offerings of this course.

Lesson Order

Field	QuickTip Title	QuickTip Description	Considerations
Enforce Lesson Order	Enforce Lesson Order	Select to apply the order number sequence defined in the lesson order. When selected, learners can't access self-directed mandatory lessons until they complete the previous required content. To enforce lesson order, you must have at least 2 mandatory lessons, with one of them being self-directed.
Lesson Order	Lesson Order	Enter a number to specify where this lesson occurs in the course. Lessons display in sequence from 1-n by default. You can reorder the sequence by changing the number in this field. If you want to ensure that learners complete the required lessons in the designated sequence, select the Enforce Lesson Order check box.
Make Lesson Mandatory	Make Lesson Mandatory	Select to indicate that the lesson is required for course completion. Clear the check box if you want to make the lesson optional. You can add both mandatory and optional lessons in a course.
Track Attendance (In-person and virtual classroom lessons)	Track Attendance	Select if you want to record attendance for this lesson for learners who enroll in the course.
Track Grades (In-person and virtual classroom lessons)	Track Grades	Select if you want to record grading details for this lesson for learners who enroll in the course. If you select the check box, the primary instructor or a learning administrator must provide the overall course grade.
Provide Course Grade (Media lessons)	Provide Course Grade	Select to nominate this media lesson as the one that provides the overall course grade. This check box is only available for: Videos that contain multiple choice questions as video interactions and have a Passing Score value set. Packaged content.
Content URL (External content lessons)	Content URL	Enter the URL of external content or existing lessons.
Survey (Survey lessons)	Survey	Select a survey to present to learners.	Do you have specific surveys that users should select in certain circumstances?

Create Learning Courses

Steps: Set Up and Manage the Guidance Workspace