Concept: Geofences for Mobile Time Entry
Overview
Geofences are circular geographic areas surrounding a latitude and longitude point with a radius set in meters. You can create geofences to define where workers can check in or out while using the Workday mobile application. When you use Workday Scheduling, you can configure geofences to prevent workers from checking in or out at locations where they aren't scheduled to work.
Workday Mobile Application
Geofences only apply when workers are using the
Standard Mobile Check-In
time entry method to check in and out. Workday doesn’t prevent workers from checking in or out when they're outside geofences and they use a different time entry method. Example: Time entry calendar. If you want to use geofences, ensure that workers don't have access to other methods of entering time on mobile.Geofences are only available on the Workday mobile application for iOS and Android. Workday doesn't prevent workers from entering time in Workday from a desktop.
Location Data Privacy
When you enable geofences, Workday:
- Prompts workers to enable location services on their mobile devices. If a worker decides not to enable location services, they won't be able to check in our out.
- Prevents workers from checking in or out when they're outside the geofence.
- Compares a worker’s location to the geofence coordinates on their device then deletes the location data.
- Doesn't keep a record of workers' attempts to check in or out from outside the geofence.
- Doesn't store your workers' locations and doesn't send the locations to Workday servers.
- Doesn't store the location in the internal storage or hard drive of the device.
Recommendations
Workers can decide not to enable location services on their mobile devices; therefore we recommend having an alternate method of checking in and out available. Example: A computer or kiosk at the work location where workers can check in and out.
To protect the data privacy of your workers, Workday doesn't offer the ability to report on your workers' locations or unsuccessful check-in or check-out events. You can report on workers' successful check-in and check-out events by using the
Time Clock History
report. This report doesn't include location data.