Concept: Effective Dating for Time Entry Templates

You can apply effective dates to time entry templates to support changes in legislation, union agreements, or company policy, ensuring accurate time entries for workers. Example: When legal changes go into effect at the start of the year, a time tracking administrator can update configurations ahead of time and future-date the changes to go into effect on January 1.

Effective dating enables time tracking administrators to create time entry template configurations with effective-dated elements that impact time calculations, totals, and time entry recording. You can view current, past, and future effective-dated configurations to easily track changes over time.

Workday automatically updates time entry templates that were created before the 2025R1 release on 2025-03-15 to have effective-dated data with an effective date of 1930-01-01. When you edit an existing time entry template, you can edit data for existing effective dates or create new effective dates. Example: You have an In/Out time entry template. When you edit that template, you see an existing configuration with an effective date of 1930-01-01. You create a new configuration with an effective date of 2025-09-01 and update the eligibility rule.

When you change a historic time entry template configuration and the changes impact time calculations, you must run calculations for the impacted time period. To avoid negative payroll results, submit all time blocks for approval before you run payroll.