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Administrator Guide
Last Updated: 2025-03-14
Create Time Code Groups

Create Time Code Groups

Time code groups identify the time entry codes and time request codes for which workers are eligible. The only time entry code that a worker can use without a time code group is the default time entry code on their time entry template.
  1. Access the
    Create Time Code Group
     task.
  2. As you complete the
    Time Entry
     tab, consider:
    Option
    Description
    Worker Eligibility
    Select 1 or more time tracking eligibility rules. Workers must meet the rule criteria to use the time entry codes in the group.
    Workers must meet all the selected eligibility rule criteria when they enter time.
    For workers with multiple jobs, you can create eligibility rules to evaluate either the worker's primary position or other jobs.
    Job to Evaluate
    Base Eligibility Rule on Business Object
    Primary
    Worker
    Other
    Position
    Country / Country Region
    (Optional) Select countries or country regions that this time code group applies to. Selecting a value in this field improves performance for Time Tracking transactions that check time code groups.
    Pay Rate Type
    (Optional) Select the pay rate types that this time code group applies to. Selecting a value in this field improves performance for Time Tracking transactions that check time code groups.
    Example: You configure a time code group and select
    Salaried
     and
    Hourly
     in the
    Pay Rate Type
     field and
    Japan
     in the
    Country / Country Region
     field. A worker's country must be Japan and their pay rate type must be salaried or hourly to be eligible for the time entry codes associated with this group.
  3. On the
    Time Entry Codes
     tab, add:
    1. Time entry codes.
    2. (Optional) Time request codes, or both time entry codes and time request codes.
    Both a time entry code and a time request code can belong to multiple time code groups, and a worker can be eligible for multiple time code groups.
    During editing or creating either one of those codes, you can add that code to time code groups.
Example 1: Some of your workers in California belong to a company-wide union. These workers might be eligible for 2 time code groups:
  • A
    California workers
     time code group with time entry codes, such as
    California Meal Penalty.
  • A
    Union workers
     time code group with time entry codes, such as
    Union Business.
Example 2: Your organization has a global workforce who is subject to different requirements regarding overtime. These workers are eligible for different time code groups:
  • A
    California workers
     time code group with time entry codes, such as
    California Meal Penalty
    , and no time request codes, as preapproval isn't required for overtime.
  • A
    German workers
     time code group with time entry codes, such as
    Union Business
    , and an
    Overtime
     time request code, as preapproval of overtime is required.
Example 3: Workers in Germany are required to request overtime and on call time in advance. These workers might be eligible for 2 time request codes:
  • A
    German workers
     time code group with an
    Overtime
     time request code and an
    On Call
     time request code, as both require preapproval, but are subject to different restrictions.
  • Validate your changes by using the
    All Time Code Groups
     report to view time code groups. You can also use the
    View Worker's Time Eligibility
     report to view the time code group for a particular worker.
  • To stop using a time code group, you can:
    • Inactivate the group if it has no active time entry codes and time request codes associated.
      Use the
      Edit Time Code Group
       task and select the
      Inactive
       check box.
    • Delete the group if it isn't associated with any eligibility rules.
      Use the
      Delete Time Code Group
       task.