Steps: Set Up the Time Accumulator Framework

Time accumulators enable you to configure working time or overtime restrictions based on your company or country policies. Using accumulators can reduce the risk of workers exceeding your work-hour limits. The time accumulator framework can track working time over longer reference periods against a defined threshold. You can:

Track the number of hours or days that an employee has accumulated based on 1 or more calculation tags.

Define work-hour thresholds and compare them against the sum or average of hours for a worker over a reference period.

Alert managers to take corrective actions before workers exceed work-hour limits.

Use the accumulated overtime calculation to tag time differently when workers exceed their work-hour limits.

Allow workers to opt out of time accumulator threshold rules for working time or overtime restrictions (such as working time directives), and opt back in when necessary.

Allow managers to view their team’s time accumulator threshold rules status, opt workers out of time accumulator threshold rules, and opt back in when necessary.

Create Time Accumulators.

Create Custom Business Processes.

Configure these business processes to route worker opt-out or opt-in requests for approval:

Time Accumulator Threshold Rule Opt Out

Time Accumulator Threshold Rule Opt In

Create Time Accumulator Threshold Rules.

Maintain Time Accumulator Threshold Rule Priorities.

Create Accumulated Overtime Calculations.

Maintain priorities for accumulated overtime calculations.

Enter lower priorities for accumulated overtime calculations to ensure that Workday runs the calculations last in the majority of cases for rules that contain this type of calculation.

See Assign Time Calculation Priorities.

Mass Assign Time Accumulator Threshold Rules.

(Optional) Run Time Accumulator Calculations.

(Optional) Add the Assign Time Accumulator Threshold Rule
service step to these business processes:

Change Job

Change Organization Assignments for Worker

Hire

The service assigns workers to threshold rules automatically based on changes that impact their eligibility.

See Edit Business Processes.

(Optional) In the Time and Scheduling Hub, configure the

Workers Approaching Time Accumulator Threshold

card.

Workday displays this card on the

Overview

section of the hub. The card helps managers quickly identify workers approaching or exceeding their threshold rule based on the threshold warning percentages.

See Steps: Set Up the Time and Scheduling Hub.

When workers enter time or time off as usual, Workday starts tracking the time against the time accumulator threshold rules.

Access the

View Worker's Time Eligibility

report to verify the assignment of time accumulator threshold rules. After running the

Mass Assign Time Accumulator Threshold Rules

task, 1 or more threshold rules for a worker are visible on the report.

Report on workers' time accumulations using these reports:

All Time Accumulators

All Time Accumulator Threshold Rules

Time Accumulations for Workers

View Time Accumulator Threshold Rule History for Workers