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Administrator Guide
Last Updated: 2024-10-18
Set Up Time Block Create Calculations

Set Up Time Block Create Calculations

Use time block create calculations to generate additional calculated time blocks based on specific time conditions. The additional time blocks are independent of other time blocks. Therefore, the calculation isn't tied to a time block and doesn't need an existing time block to execute. Example: You can use this calculation to:
  • Reward workers who work a certain number of hours in a week with a bonus set of hours.
  • Create a time block of 8 hours on a holiday, whether or not a worker reports time for that holiday.
  1. Access the
    Create Time Calculation
     task.
  2. For
    Calculation Type
    , select
    Time Block Create Calculation
    .
  3. In the
    Criteria
     section, identify the conditions that must be met to generate the new time block. You can select from Workday-delivered conditions or create your own using the
    Create Calculated Field
     task.
    Option Description
    Time Shift Conditions
    Select from conditions based on the
    Time Shift
     # business object.
    Time Day Conditions
    Select from conditions based on the
    Time Day
     business object.
    Most Workday-delivered conditions define the start and end times for a day based on the worker's day breaker option. However, you can create your own conditions based on the calendar day.
    Time Week Conditions
    Select from conditions based on the
    Time Week
     business object.
  4. In the
    Results
     section:
    1. Specify the quantity of time for the new time block by entering a fixed value or selecting a calculated field.
      Valid calculated fields include any numeric calculated fields on these business objects:
      • Worker
        .
      • Time Day
         if the calculation uses
        Time Day Conditions
         or
        Time Week
         if the calculation uses
        Time Week Conditions
        .
    2. Select the time calculation tags to add to the new time block.
  5. In the
    Time Day Based On
     field select:
    • Calculated Date
       to tag calculated time blocks according to the day breaker option.
    • Shift Date
       to tag calculated time blocks with the shift date according to the
      Group Time Blocks for Shift Based on
       option. This option is on the time entry template.
  6. (Optional) In the
    Advanced
     section, define additional options.
    These options are available when you select a
    Time Day Condition
     in the
    Criteria
     section:
    Option Description
    Must Work Scheduled Day Before
    Must Work Scheduled Day After
    Workday generates time blocks for workers based on whether they worked the scheduled day before or after the day you specified in time day conditions. Workday searches up to 8 days before or after the selected time day condition to find the previous or next scheduled day.
    If you select both options, they must both be true for Workday to generate a time block. Example: A worker must work the scheduled day before a holiday to qualify for holiday pay.
    Use Workday Scheduling Data
    Select to enable Workday to determine a worker's scheduled hours from Workday Scheduling rather than work schedule calendars from Time Tracking. You must have the Workday Scheduling enabled for this to take effect. This option is only available when you select the
    Must Work Schedule Day Before
     option,
    Must Work Scheduled Day After
     option, or both.
    Include Calculation Tags
    Workday generates time blocks for workers when:
    • They have time blocks tagged with these calculation tags.
    • The time blocks are on a day that meets the time day conditions you configured.
  7. In the
    Groups
     tab, add time calculation group snapshots with the appropriate effective dates to specify which workers are eligible for the calculation.
For day- and shift-based calculations, Workday displays the additional time blocks on that day. For week-based calculations, the additional time blocks display on the last day of the week.
Workday includes the additional calculated time blocks in weekly totals. When you select
Sum Based on Calculated Quantity
 on the time entry template, Workday also includes the additional calculated time blocks in the daily totals.
Generate a bonus time block of 5 hours if a worker enters 45 or more hours in a week.
  1. Create a calculated field called
    Reported time in a week
     that sums the time a worker has reported in a week:
    1. Access the
      Create Calculated Field
       task.
    2. Define the calculated field:
      Field
      Value
      Field Name
      Reported time in a week
      Business Object
      Time Week
      Function
      Sum Related Instances
      Related Field
      Time Blocks for a Week
      Instances where condition is true
      Is Reported Time Block
      Field to Sum
      Total Hours (Time Tracking)
  2. Create a calculated field called
    Reported time greater than or equal to 45 hours
    . The report field returns true if the sum of reported time in a week is greater than or equal to 45 hours:
    1. Access the
      Create Calculated Field
       task.
    2. Define the calculated field:
      Field
      Value
      Field Name
      Reported time greater than or equal to 45 hours
      Business Object
      Time Week
      Function
      True/False Condition
      Field
      Reported time in a week
      Operator
      greater than or equal to
      Comparison Type
      Value specified in this filter
      Comparison Value
      45
  3. Create the calculation:
    Field
    Value
    Time Week Conditions
    Reported time greater than or equal to 45 hours
    Quantity (value)
    5
    Add Tags
    Regular
Assign time calculation priorities.