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Administrator Guide
Last Updated: 2025-04-18
Example: Send Time Tracking Notifications

Example: Send Time Tracking Notifications

This example illustrates how to set up scheduled distribution notifications to workers who use Time Tracking.
You want to create and send SMS notifications to workers with unsubmitted time entries for the past 2 months. You want to send weekly notifications starting next Monday at 11:00 AM until the end of the year and include a link to the
Enter My Time
 task.
Security:
  • Administer Scheduled Distribution
     domain in the System functional area.
  • Custom/Standard Report Copy
     domain in the Tenant Non-Configurable functional area.
  • Set Up: Tenant Setup - BP and Notifications
     domain in the System functional area.
  1. Access the
    Create Distribution Time Period
     task.
    1. Select these values:
      Field
      Value
      Name
      Two Months
      Unit of Time
      Months
      Quantity
      2
    2. Click
      OK
       and
      Done
      .
  2. Access the
    Copy Standard Report to Custom Report
     task.
    1. From the
      Standard Report Name
       prompt, select
      Workers with Unsubmitted Time
      .
    2. Click
      OK
      .
    3. Click
      OK
      .
    4. On the
      Share
       tab, select these values:
      Field
      Value
      Report Definition Sharing Options
      Share with specific authorized groups and users
      Authorized Users
      Time Tracking Administrator
    5. Click
      OK
       and
      Run
      .
    6. From the
      Time Period
       prompt, select
      Two Months
      .
    7. Click
      OK
      .
  3. Access the
    Edit Tenant Setup - Notifications
     task.
    1. In the
      Notification Delivery Settings
       section, select
      Time Tracking
      .
    2. From the
      Rule
       prompt, select
      Create Notification Routing Rule
      .
    3. In the
      Name
       field, enter
      Unsubmitted Time Notification
      .
    4. Click
      Add
      .
    5. Select these values:
      Field
      Value
      Channel
      Mobile Push Notification
      Default Frequency
      Immediately
    6. Click
      OK
      .
    7. Click
      OK
      .
  4. Access the
    Create Scheduled Distribution
     task.
    1. Select these values:
      Field
      Value
      Title
      Workers with unsubmitted time for the past 2 months
      Content Type
      Enter Time
      Content
      Two Months
    2. Click
      Next
      .
    3. Select
      Create New
      .
    4. Select these values:
      Field
      Value
      Name
      Workers with unsubmitted time for the past 2 months
      Type
      Custom Report
      Selection
      Workers with Unsubmitted Time - Copy
    5. Expand the
      Report Criteria
       section.
    6. In the
      Time Period
       row, select
      Two Months
       from the
      Value
       prompt.
    7. Click
      Next
      .
    8. Click
      Next
      .
    9. In the
      Message
      field, enter a message to the workers. Example: Please submit your time.
    10. Click
      Next
      .
    11. From the
      Run Frequency
       prompt, select
      Weekly Recurrence
      .
    12. Click
      Next
      .
    13. Select these values:
      Field
      Value
      Request Name
      Weekly notification to workers with unsubmitted time
      Day(s) of the Week
      Monday
      Start Time
      11:00 AM
      Start Date
      Select the date of the next Monday.
      End Date
      Select the last day of the year.
    14. Click
      OK
       and
      Done
      .