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Administrator Guide
Last Updated: 2026-05-01
Set Up No-Shows

Set Up No-Shows

Security:
  • Reports: Time Tracking
  • Set Up: Time Attendance
You can configure Workday so that when workers don’t check in for their shift, Workday creates a no-show block on the calendar. For No Shows, Workday evaluates each scheduled block of time on a worker’s schedule as a separate shift.
When you click into the block, Workday displays:
  • The details of the scheduled shift.
  • The attendance points the worker received due to the no-show.
  • When the attendance points expire.
These blocks are different from time blocks and won’t be included when you report on time blocks. They will also appear regardless of whether you’ve run time calculations.
You can also configure attendance points for the no-show status, and Workday will apply those points to the worker. Using Workday Talent, you can set up disciplinary actions that trigger according to the number of attendance points that a worker has.
You can use this feature with either Workday Scheduling or work schedule calendars.
  1. Access the
    Create Time Attendance Status
     task.
  2. Create a time attendance status to apply to workers when they unexpectedly don’t check in for their shift. Example:
    No-Show
  3. Access either the
    Create Time Attendance Rule Set
     or
    Edit Time Attendance Rule Set
     task. As you complete the task, consider:
    Option Description
    Option
    Description
    No Show Attendance Status
    Select a status or create a new one.
    Grace Period (Minutes)
    Enter the number of minutes beyond the start time of the shift after which a worker is considered a no-show. Example: You enter 15. Roy is scheduled for a 9:00AM shift. If he checks in at 9:20AM, he will be considered a no-show for his shift.
  4. (Optional) Access the
    Create Time Attendance Point Configuration
     task to assign attendance points to the no-show status.
    You can also enter a date in the
    Expires After (Days)
     field so that after a particular number of days, Workday removes the attendance points from the worker. Enter a value between 1 and 366.
If there’s any increment of time off or a holiday on the same day, no no-shows will fire for that day.
However, when a worker takes an absence on the same day as their scheduled shift, you will need to rerun calculations in order for no-shows not to fire. Example: Ben is scheduled to work a shift starting at 9AM today, but requests sick time off at 8AM. You must rerun calculations in order for the no-show not to fire.
If you've added an absence on the day a no-show fired, you can rerun calculations to clear it.
No-shows do not display in the period calendar or in the
Edit and Approve Time
 report.