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Administrator Guide
Last Updated: 2023-06-23
Mass Enter Time

Mass Enter Time

Security:
  • Reports: Time Tracking
     domain in the Time Tracking functional area.
  • Configure the
    Reported Time Batch Event
    business process security policy in the Time Tracking functional area.
Enter time for multiple workers at once. Example: Add holiday hours for all administrative assistants on New Year's Day. The
Mass Enter Time
 report enables you to filter for workers by various facets, such as supervisory organization or job profile.
  1. Access the
    Mass Enter Time
     report.
  2. Search for and select the workers for whom you wish to enter time.
    You can customize the facets and filters that are available to you by copying this report to make a custom report. Workday delivers over a hundred different facets to select from.
  3. Select a
    Date
    ,
    Time Type
    , and optionally,
    Worktags
    .
    Worktags aren't available for time off entries.
  4. Depending on the time type, enter:
    • A
      Quantity
       for projects, time offs, or quantity-based time entry codes.
    • An
      In
       time,
      Out
       time, and
      Out Reason
       for time entry codes that track
      In
       and
      Out
       times.
  5. (Optional) For time entry codes that track
    In
     and
    Out
     times, click
    Add
     to add more time blocks with the same date, time type, and worktags.
  6. Review the time entry details,
    Workers to be processed
     and, if applicable,
    Workers unable to be processed
    .
    To revise the time entry, click
    Back
    . To change the worker selection, rerun the report.
    If you entered a time off, workers in the
    Workers to be processed
     list are subject to additional time off validations. Validations run after this event is submitted and approved or completed. If the workers fail these additional validations, they move to the
    Workers unable to be processed
     list after the additional validations complete.
Workday adds the time blocks to the selected workers' time entry calendars using the
Reported Time Batch Event
 business process. Submitting this task doesn't submit the time entries for manager approval. Manager approvals use the
Enter Time
 business process.
Time off entries go through additional time off validations after the
Reported Time Batch Event
 business process event is approved or completed. Workday doesn't add time blocks for workers who fail the time off validations.
  • Access approved or completed events to see if any workers failed the additional time off validations.
  • Submit time entries for approval.
  • To undo the mass time entry, rescind the
    Reported Time Batch Event
     business process.