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Administrator Guide
Last Updated: 2025-10-17
Enter Time Requests for Worker

Enter Time Requests for Worker

Managers and administrators can view details of workers' time requests for historical and future dates, and request time on behalf of workers.
  1. Access the
    My Team's Time Requests
     report.
  2. Select a date range to view time requests for historical and future dates.
    You can select a date range of up to 3 months.
  3. (Optional) In the
    Workers
     prompt, select 1 or more workers.
  4. Click
    New Request
     to request time on behalf of a worker.
  5. In the
    Worker
     prompt, select the worker.
  6. Select the date range you want the worker to be available to work.
    You can select a duration ranging from 1 day up to a month.
  7. In the
    Time Request Code
     prompt, select a time request code for which the worker is eligible.
  8. Depending on the entry methods configured for the time request code, consider:
    Option
    Description
    Scheduled by
    If required, select either:
    • Start/End Time
    • Total Hours
    Start Time
    End Time
    If required, enter a time range from 1 day up to a month.
    Available when either:
    • The entry method of the time request code is
      In/Out Only
      .
    • You select
      Start/End Time
       from the
      Schedule by
       field.
    Total Hours
    If required, enter the total number of hours for the time request.
    Available when either:
    • The entry method of the time request code is
      Hours Only
      .
    • You select
      Total Hours
       from the
      Schedule by
       field.
  9. Click
    Submit
    .
  10. (Optional) Bulk load time requests through the
    Put Time Requests EIB
     (secured to the
    Process: Import Time Requests
     domain in the Time Tracking functional area).
Workday updates the worker's time entry calendar with the requested time block.
Manager Plans for Overtime Work in Upcoming Month
Ben Adams' manager needs to budget for overtime hours for the month of February. The manager doesn't know how many overtime hours Ben will work, but can put in a request on Ben's behalf. He forecasts that Ben will work 15 hours of overtime, selects the dates in February and the appropriate overtime request code that allows time requests to cross the week breaker. This time request allows Ben's manager to reconcile the overtime hours that Ben actually worked against the time he requested for Ben.
  • The worker must enter the actual time worked in order for Workday to calculate their hours and pass them to Payroll.
  • Review and approve time requests from the
    Review and Approve Time Requests
     report (secured to the
    Worker Data: My Team's Time Requests
     domain).