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Administrator Guide
Last Updated: 2024-08-23
Enter Time for Worker Using Calendar-Based Time Entry

Enter Time for Worker Using Calendar-Based Time Entry

  • Assign the worker a:
    • Time entry template.
    • Time period.
  • Ensure the dates for which you're entering time aren't locked in the time period schedule.
  • Security:
    Worker Data: Time Calendar
     domain in the Time Tracking functional area.
Managers can enter time or edit existing time entries for workers using the time entry calendar. The appearance of the time entry calendar can vary depending on the template assigned to the worker. You can configure the calendar to display automatically in a weekly view or monthly view, and can give managers the ability to select the view they prefer. You can also enable managers to switch to a view that matches a worker's Time Tracking period schedule. Workers can enter and edit their own time using the
Enter My Time
 report, which displays the same calendar views you configure for managers. Workers always enter and view time in their time zone.
You can also use the
Import Reported Time Blocks
 web service to add time blocks from a third-party source.
To enter or edit time clock events for a worker, use the
Time Clock History
 report.
  1. Access the
    Enter Time for Worker
     report.
  2. Click
    Actions
    .
    Depending on the security configuration on the
    Enter Time
     business process and the worker's time entry template, you might have several alternate time entry options. Alternate options include
    Auto-fill from Prior Week
     and
    Quick Add
    . You can also click directly on the time entry calendar to add a single time block or on an existing time block to edit it.
  3. Select a
    Time Type
    .
    Time types can include time entry codes, projects, and time offs. The worker's eligibility for time code groups determines which time entry codes are available.
  4. Enter the number of hours for the time block or the in or out times.
  5. If the worker has more than 1 position, select a
    Position
     for the time block.
  6. (Optional) Click
    Details
     to add values to worktags on the time block or to override the pay rate for the time block.
Workday updates the worker's time entry calendar with your changes.
  • Submit the worker's time if you deleted approved time blocks or time blocks that impact time calculations, such as overtime. Otherwise, you don't need to submit.
  • (Optional) If necessary, force the
    Enter Time
     business process to advance to the next step or to completion. You can't manually advance your own time entries.
    • Use the
      Mass Advance Business Process
       task to manually advance all events for a time period, worker, or date range.
    • Use the
      Mass Operation Management
       task to advance all events for a specific list of workers captured by a custom report.