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Administrator Guide
Last Updated: 2025-12-12
Adjust Calculated Time

Adjust Calculated Time

  • Confirm that you're not entering time for locked days in the time period calendar.
  • Configure the
    Enter Time
     business process and security policy in the Time Tracking functional area.
Modify or add calculated time on behalf of a worker. Use this task if the existing calculation types don't meet a business requirement. You can also use this task if there’s an exception for a particular worker. Example: You assigned a worker a new work schedule calendar in the middle of a biweekly period. The new work schedule calendar has a different biweekly calculation start date. As a result, you need to adjust the worker's biweekly overtime calculation results.
Considerations for adjusting calculated time:
  • This task applies to time entries only. Adjust time off entries through Absence Management.
  • You can't adjust your own calculated time.
  • Calculated time offs that cross the week breaker are split based on the day breaker. Only the hours that fall into the date range of this task can be edited. You can navigate to an adjacent week to edit the remaining hours.
  • You can make adjustments at any time. However, submitting calculated time adjustments automatically routes time entries for the week or period time entries for approval. Even if a worker hasn't submitted their time or you previously approved it, Workday routes it for approval.
    Only adjust calculated time after you've finished making time entries for that week or time period. After adjusting calculated time, Workday no longer runs calculations for that week or time period.
  1. Access the
    Adjust Calculated Time
     task.
  2. Select a
    Worker
     and the
    Date
     within the week or period you want to adjust.
    You can make adjustments to the calculated time in the week in which the selected date falls. Example: You configured the worker's time entry template to submit time by period. The date you select falls in a week that includes more than 1 time period. You can make adjustments for time entries in the days of the week that are in the time period of the selected date.
    Example: Monday - Wednesday is part of 1 time period and Thursday - Friday are part of another time period for a worker who submits time by periods. If you select the date of Wednesday, you can make adjustments for Monday, Tuesday, or Wednesday.
  3. To modify or add calculated time:
    1. Adjust the quantity of hours for a calculated time block resulting from reported time.
      • To delete a row, adjust the hours of the row to zero.
      • To change a calculation tag or worktag, adjust the hours of the existing row to zero. Then add a new row with the new calculation tag or worktag.
      • If you need to change the time entry code, use the
        Enter Time for Worker
         task instead.
    2. To add calculated time blocks manually without a related reported time block, add a row under
      Additional Calculated Time (not resulting from Reported Time)
      .
      You can select any time code, not just time codes for which the worker is eligible. If you select a code the worker isn't normally eligible for, verify that the worker meets payroll eligibility rules for the applicable earning.
    3. Select
      Confirm Calculated Time Adjustments
      .
  4. (Optional) To revert back to Workday-generated calculated time, select
    Clear Adjustments (Revert to system calculations)
    .
    If the worker is eligible for biweekly time calculations, this option clears all calculated time adjustments for the current week and the other week of the biweekly period.
The adjusted calculated time blocks route for approval. The status of adjusted time blocks displays as
Adjusted
 on the time entry calendar.
Gina logged 5 hours of work on a special project last Friday. Normally, your company pays workers who work on the special project a regular rate. However, Gina is paid at an overtime rate. Logan, who has the appropriate security access, accesses the
Adjust Calculated Time
 task. Logan changes the calculation tags for the 5 hours on Friday for the special project from
Regular
 to
Overtime
. She adjusts the quantity of regular hours from 5 to zero and adds a new row with 5 hours of overtime.
(Optional) Create a time validation that warns workers who try to enter time for a week or time period with adjustments.