Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2025-03-14
Concept: Daily Time Exceptions

Concept: Daily Time Exceptions

When you use Workday Scheduling and Time Tracking, you can enable managers to view and act on daily time exceptions on their mobile devices using the:
  • Attendance
     tab on the
    Team Schedule
     worklet.
  • Today’s Attendance
     card on the mobile home page.
On the
Attendance
 tab, Workday displays workers in these sections based on their schedule in Workday Scheduling:
  • Checked In
  • Not Checked In
  • Not Checked Out
Managers can use their mobile devices to:
  • Call or text workers.
  • Edit time clock events for workers.
  • Enter missing clock events for the workers.
  • View lists of workers who are checked in, not checked in, or not checked out.
  • View the time clock history.
  • View the precise number of hours and minutes a worker is late or over.

Contacting Workers

Managers can text or call workers who have:
  • Updated their work contact information in Workday.
  • Set their work contact information to Public and Primary.

Matching Logic for Checked In

  • Workday includes direct reports with shifts and time clock data for the day.
  • When the worker checks in to a shift, they appear in the
    Checked In
     section.
  • Workday displays a green tag when the worker checks in on or before their scheduled start time.
  • We display a yellow tag when a worker checks in after their scheduled start time.
  • Workday treats noncontiguous shifts as separate shifts.
  • When a worker checks in, Workday matches the check-in to the closest start time of a shift.

Matching Logic for Not Checked In

  • Workday includes direct reports with shifts and time clock data for the day.
  • When 15 minutes pass without a check-in event for a shift, Workday adds the worker to the
    Not Checked In
     section.
  • When the worker checks in to the shift, Workday removes the worker from the
    Not Checked In
    section.
  • When a worker has multiple contiguous shifts (Example: 3:00-7:00 and 7:00-11:00):
    • Workday applies the first check-in to the entire day of shifts.
    • When a worker checks out after the first shift, they need to check back in for the second shift.
    • The worker can be late for the second shift, depending on the check-in time.
    • When a worker checks out after the second shift has begun, we assume that the worker has left early. Workday doesn’t include them in the
      Not Checked In
      section for the second shift.

Matching Logic for Not Checked Out

  • Workday includes direct reports with shifts and time clock data for the day.
  • When 15 minutes pass without a check-out event for a shift that has a check-in event, Workday adds the worker to the
    Not Checked Out
     section.
  • When a worker doesn't check in or out for a shift, Workday doesn’t include them in the
    Not Checked Out
     section.
  • When a worker has multiple contiguous shifts, Workday applies the first check-out to the entire day of shifts unless the worker checks back in from a shift.
  • We ensure shifts stay in the
    Not Checked Out
     section for 24 hours after the shift ends.