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Administrator Guide
Last Updated: 2026-03-13
Steps: Enable Time Tracking for Mobile

Steps: Enable Time Tracking for Mobile

You can enable self-service users to use Time Tracking features on mobile devices so they can:
  • Check in and out.
  • Be prevented from checking in or out if they're outside of a defined work location.
  • Enter comments and select time types and worktags for check-in events.
  • Receive reminders to check in and out.
  • Respond to attestation questionnaires about their meals and breaks when checking in or at the end of their shift.
  • Select reasons for check-out events.
When you use Workday Scheduling in addition to Time Tracking, you can enable managers to monitor and take action on daily time exceptions, such as late check-ins, from their mobile devices.
  1. Edit Domain Security Policies.
    Activate and configure these domain security policies:
    • Self-Service: Time Clock.
    • Self-Service: Time Calendar
       or
      Self-Service: Time Tracking High Volume
      .
    • Self-Service: Work Schedule: Time Tracking
      .
  2. To use high-volume time entry, configure the
    Enter Time
     business process security policy to add relevant security groups to at least 1 of these domains:
    • Enter Time
    • Time Block Micro-edit
  3. Enable standard mobile check-in.
    When you disable standard mobile check-in, workers must select a location or project when checking in.
    Workday recommends enabling standard mobile check-in to take advantage of new Time Tracking features. In a future release, enabling standard mobile check-in will be required for mobile time entry.
    1. Access the
      Edit Tenant Setup - HCM
       task.
      Security:
      Set Up: Tenant Setup - HCM
       domain in the System functional area
    2. Select the
      Enable Standard Mobile Check-In
       check box.
      As a best practice, only change this setting when workers aren't checked in. If you change the setting while workers are checked in, workers might see a mix of both settings until they check out again.
  4. (Optional) Track seconds for mobile users.
    The mobile time clock displays time with seconds for all workers. However, unless you've configured the workers' time entry templates to track seconds, Workday doesn't store the seconds or use them in calculations. As a best practice, track seconds for mobile users to eliminate this discrepancy, and for more accurate calculations.
    1. Access the
      Create Time Entry Template
       task.
    2. On the
      Effective-Dated
       tab, expand the
      Time Entry
       section.
    3. Select the
      Track In and Out times down to the second
       check box.
  5. (Optional) When you use Workday Scheduling and Time Tracking, you can enable managers to view daily time exceptions on the:
    • Attendance
       tab on the
      Team Schedule
       worklet.
    • Today’s Attendance
       card on the mobile home page.
    On the
    Attendance
     tab, Workday displays the status of workers based on their schedule in Workday Scheduling. Managers can use their mobile devices to:
    • Call or text workers.
    • Edit time clock events for workers.
    • Enter missing clock events for the workers.
    • View lists of workers who are checked in, not checked in, or not checked out.
    • View the time clock history.
    • View the precise number of hours and minutes a worker is late or over.
    Add user or role-based groups to the
    Manager: Time Exception Experience
     domain in the Workday Scheduling functional area. Ensure that relevant security groups have access to these existing domains:
    • Person Data: Work Phone
    • Self-Service: Current Staffing Information
    • Self-Service: Work Phone
    • Time Tracking: Edit Time Clock Event Date and Time
    • Worker Data: Add Clock Event
    • Worker Data: Edit Time Clock Events
    • Worker Data: Public Worker Reports
    • Worker Data: View Time Clock Events
    Managers must access the
    Team Schedule
     or
    Schedule
     worklet once on mobile before Workday displays the new experience.
    Note: To use this feature, you must have the Workday Scheduling SKU and configure your tenant for Workday Scheduling.
Use the
Time Entry Created From
 report field to report on whether a worker used the Workday mobile application to check in to Workday.
Concept: Daily Time Exceptions
Reference: Time Tracking and Scheduling Features in Workday Mobile