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Administrator Guide
Last Updated: 2023-06-23
Steps: Manage Electronic Form I-9

Steps: Manage Electronic Form I-9

Set up the electronic Form I-9 business processes, security policies, and optional
E-Verify
 integration.
Use these tasks and reports as needed to ensure that Forms I-9 for your employees are accurate and up-to-date.
  1. Access the
    Form I-9 Internal Audits
     report.
    Review a list of completed Forms I-9, including the latest audit date and whether the audit is current. You can audit a Form I-9 for an employee as often as needed. Select a form to verify that the information is accurate, and finalize the audit when it's complete.
    Security:
    Audit: I-9 Forms
     domain in the Personal Data functional area.
  2. Access the
    Form I-9 Audit Trail
     report.
    Review Form I-9 activity, including records of external Form I-9, for a specified time period. You can filter by organization, establishment, employee, or location. You can view the business process history and status for these business processes:
    • Amend Form I-9
    • Audit Form I-9
    • Complete Form I-9
    • Complete Form I-9 Section 3
    • Manage Form I-9 Assignment
    Security:
    Audit: I-9 Forms
     domain in the Personal Data functional area.
  3. Access the
    Form I-9 Audit Trail Details
     report.
    Review granular details about a single Form I-9, including ones completed through the remote hire process.
    You can access this report by using the:
    • View Audit Trail
       button when viewing an employee's latest Form I-9.
    • Related action off of the
      Complete Form I-9
       or
      Complete Form I-9 Section 3
       business process in the
      View Worker History
       report.
    Security:
    Audit: I-9 Forms
     domain in the Personal Data functional area.
  4. Access the
    Amend Form I-9
     task.
    Make changes to a completed Form I-9. For Section 1 changes, specify those items on the
    Instructions for Employee
     field and send the form back to the employee. For changes to Section 2 or an attachment, you must edit the form. Any changes made by you or the employee display on the
    Form I-9 Amended Data
     table when you view their Form I-9. You can amend any Form I-9 with an
    Employment Authorized
     status.
    Configure the
    Amend Form I-9
     business process and security policy in the Onboarding functional area.
  5. Record when an employee submits a Form I-9 receipt instead of an original document to verify their U.S. employment eligibility status.
  6. Access the
    Complete Form I-9 Section 3
     task.
    Reverify the U.S. employment eligibility status for an employee, update their Form I-9 when they have a legal name change, or enable the rehire process.
    Configure the
    Complete Form I-9 Section 3
     business process and security policy in the Personal Data functional area.
View and print Forms I-9 with attachments.