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Administrator Guide
Last Updated: 2023-06-23
Track Form I-9 Receipts

Track Form I-9 Receipts

  • If you use the
    E-Verify
     integration, add integration steps on the
    Amend Form I-9
     business process.
  • Configure the
    Complete Form I-9
     and
    Amend Form I-9
     business processes and security policies in the Onboarding functional area.
Record any of these receipts on an employee's Form I-9 to indicate that they’re temporarily authorized to work in the United States:
  • A receipt showing that they’ve applied to replace a lost, stolen, or damaged List A, B, or C document.
  • The arrival portion of Form I-94 or I-94A with a temporary I-551 stamp (with photo).
  • The departure portion of Form I-94 or I-94A.
You can also:
  • View who has Forms I-9 with receipts and when those receipts expire.
  • Update an employee's Form I-9 when you receive the document that they initially presented a receipt for.
  1. Access
    My Tasks
     and select the Form I-9 of the employee that you want to record a receipt for.
    1. On Section 2 of the Form I-9, select the
      Document presented is a receipt
       check box on List A, B, or C.
      When you select an I-94 or I-94A document, Workday automatically selects the
      Document presented is a receipt
       check box.
    2. Enter the
      Document #
       and
      Expiration Date
       of the receipt.
  2. (Optional) Access the
    Audit Form I-9 Receipts
     report to view employee Forms I-9 with receipts.
  3. Access the
    Update Form I-9 Receipts
     task to update an employee's Form I-9 when you receive the document that they initially presented a receipt for.
    1. If the
      Organization
       and
      Company
       fields display, select the organization and company that are most closely associated with the employee's Form I-9. These fields only display if:
      • You select the
        Collect advanced routing fields when Updating Form I-9 Receipts
         check box on the
        Maintain Form I-9 Settings
        task.
      • You configure security access on the
        Worker Data: Form I-9: Additional Information
         domain.
    2. Clear the
      Document presented is a receipt
       check box.
    3. Update the
      Document #
       and
      Expiration Date
       fields with the document number and expiration date of the actual document.
    You must have permission on the
    Update Form I-9 Receipts
     initiating action on the
    Amend Form I-9
     business process security policy.
The employee's Form I-9 no longer displays on the
Audit Form I-9 Receipts
 report.
When you configure the
E-Verify
 integration in your tenant, Workday sends an employee's Form I-9 to E-Verify when it meets these conditions:
  • The Form I-9 was amended through the
    Update Form I-9 Receipts
     initiating action.
  • The Form I-9 doesn't have an E-Verify case number.
Form I-94 or I-94A documents are sent to E-Verify as part of the
Complete Form I-9
 business process. When you update these receipts on an employee's Form I-9, their form won't be sent to E-Verify again.