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Administrator Guide
Last Updated: 2023-06-23
Add Additional Jobs

Add Additional Jobs

Configure the
Add Additional Job
 business process and security policy in the Staffing functional area.
You can add additional jobs for employees through global search, as well as the:
  • Add Job
     button on the
    Jobs
     report of the worker profile.
  • Related actions menu of an employee.
  1. Access the
    Add Job
     task.
  2. Select the
    Supervisory Organization
     for the additional job and the
    Employee
    .
  3. Specify the
    Effective Date
     and
    Reason
    .
    • If you use job requisitions, the
      Effective Date
       must be on or after the
      Recruiting Start Date
       on the job requisition.
    • If you don't use job requisitions, the
      Effective Date
       must be equal to, or greater than the
      Hire Date
       on the position.
  4. Complete the hiring details.
    Workday automatically populates many of these fields with values defined on the position or job requisition. If you use job requisitions, you can't change those values; update the job requisition itself.
    Option Description
    Position
    Select the appropriate position. This field doesn't display for organizations that use job management as the staffing model.
    Employee Type
    If you assign a worker to an employee type reserved for fixed-term employees, specify an
    End Employment Date
     in the
    Additional Information
     section.
    Job Requisition
    You can select a job requisition for either position management or job management organizations if you enable job requisitions for the tenant. For position management organizations, you can select a job requisition if the position selected is associated with a job requisition.
    Job Profile
    Select from the profiles you specified in the
    Create Position
     or
    Set Hiring Restrictions
     task, unless your tenant allows overrides.
    Time Type
    Select from the time types you specified in the
    Create Position
     or
    Set Hiring Restrictions
     task, unless your tenant allows overrides. Automatically populates from the job profile.
    Location
    Select from the locations you specified in the
    Create Position
     or
    Set Hiring Restrictions
     task, unless your tenant allows overrides.
    Work Space
    Select from the work spaces (such as building, floor, or cubicle) associated with the
    Location
    .
    Pay Rate Type
    Select from the pay rate types available for the country associated with the
    Location
    .
  5. Complete the
    Working Time
     section.
    Workday initially populates many of these fields with values from the position or job requisition. As you complete the task, Workday updates the values.
    Option Description
    Scheduled Weekly Hours
    Populates from a rule when:
    • You've defined a working time rule.
    • The data populated on the task applies the rule.
    Populates from the
    Default Weekly Hours
     if there's no working time rule.
    Populates based on the position restrictions when:
    • You select the
      Enable FTE for Position Restriction
       check box on the
      Edit Tenant Setup – HCM
       task.
    • There's no work hours profile or job requisition for the position.
    Location Weekly Hours
    Displays the standard weekly hours associated with the
    Location
    .
    Default Weekly Hours
    Populates from a rule when:
    • You've defined a working time rule.
    • The data populated on the task applies the rule.
    Populates from the
    Location Weekly Hours
     field if there's no working time rule.
    Populates based on the position restrictions when:
    • You select the
      Enable FTE for Position Restriction
       check box on the
      Edit Tenant Setup – HCM
       task.
    • There's no work hours profile or job requisition for the position.
    FTE
    Calculated by dividing the
    Scheduled Weekly Hours
     by the
    Default Weekly Hours
    . This value displays as a percentage.
    Specify a Paid FTE
    Select the check box to specify paid full-time equivalent for a worker.
    Available when you enable
    Paid FTE
     on the
    Maintain Localization Settings
     task.
    Paid FTE %
    You can enter a percentage that overrides the
    FTE
     field for use in your Workday Compensation and Workday Payroll calculations.
    Available when you enable
    Paid FTE
     on the
    Maintain Localization Settings
     task.
    Specify a Working FTE
    Select the check box to specify working full-time equivalent for a worker.
    Available when you enable
    Working FTE
     on the
    Maintain Localization Settings
     task. For use in custom reporting.
    Working FTE %
    Enter a working full-time equivalent percentage. Used in custom reporting.
    Available when you enable
    Working FTE
     on the
    Maintain Localization Settings
     task. For use in custom reporting.
    Work Shift
    Available when you enable
    Work Shift
     on the
    Maintain Localization Settings
     task.
    Available when you selecte the
    Work Shift Required
     check box on the job profile.
    Define the work shifts for a location using the
    Maintain Work Shifts
     task.
    Frequency
    Select from the working time frequencies you specified on the
    Maintain Frequencies
     task.
    Available when you enable
    Working Time (Frequency, Time Unit, and Time Value)
     on the
    Maintain Localization Settings
     task.
    Unit
    Select from the preconfigured options of hours or days.
    Available when you enable
    Working Time (Frequency, Time Unit, and Time Value)
     on the
    Maintain Localization Settings
     task.
    Value
    Enter the duration of the working time in selected units. Automatically populates to zero.
    Available when you enable
    Working Time (Frequency, Time Unit, and Time Value)
     on the
    Maintain Localization Settings
     task.
  6. Add any
    Additional Information
    .
    Workday automatically populates many of the
    Additional Information
     fields with values from the job profile.
    Option Description
    Job Title
    Automatically populates from the
    Job Profile
    .
    Business Title
    Automatically populates from the
    Job Title
    .
    You can control the display of business titles by enabling the
    Worker Data: Business Title on Worker Profile
     domain security policy in the Staffing functional area.
    Job Category
    Automatically populates from the
    Job Profile
    ; not editable.
    Job Classifications
    Automatically populates from the
    Job Profile
    ; not editable.
    Additional Job Classifications
    Select classifications as needed.
    Company Insider Types
    Select from the types associated with the
    Job Profile
    .
    Define company insider types with the
    Maintain Company Insider Types
     task; assign them to a job profile with the
    Edit Job Profile
     task.
    First Day of Work
    Automatically populates to the
    Hire Date
    .
    End Employment Date
    Available only if you assigned the worker to a fixed-term employee type in the
    Employee Type
     field.
    Exclude from Headcount
    Select this check box so that Workday doesn't count the position in headcount reports.
Workday sets the status of the position and job requisition, if applicable, to
Filled
.
You can correct or reverse the addition of a job. From the employee's related actions menu, select
Worker History
View Worker History
. Then select either
Correct
 or
Rescind
 as a related action on the
Add Additional Job
 event. If the worker's position had a job requisition, it reopens when you rescind the event.
If you configure the
Add Probation Period
 step on the
Add Additional Job
 business process and you correct the
Effective Date
 of the
Add Additional Job
 event, Workday:
  • Recalculates the dates of the associated
    Manage Probation Period
     event.
  • Doesn't recalculate the dates of the associated
    Manage Probation Period
     event with extended end dates or if recalculating the dates causes overlap with another
    Manage Probation Period
     event.