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Administrator Guide
Last Updated: 2024-08-23
Add International and Domestic Assignments

Add International and Domestic Assignments

  • Set up assignments.
  • Hire the employee into a primary job or position.
You can send an employee on an international or domestic assignment by creating an additional position. These aspects of the assignment can differ from the primary job or position:
  • Compensation rate.
  • Job profile.
  • Location.
  • Pay rate.
  • Scheduled hours.
  • Supervisory organization. Examples; Company, Cost Center, Employee Belonging Council.
  1. Access the
    Add Job
     task or the
    Start International Assignment
     task.
    Use the
    Add Job
     task if your organization uses the
    Add Additional Job
     business process for assignments.
    Use the
    Start International Assignment
     task if your organization uses the
    Start International Assignment
     business process for international assignments.
    Use the
    Add Additional Job
     business process if an employee has multiple positions and the assignment is domestic. You can also use
    Change Job
     for a domestic assignment if you don’t need to track the home position.
    For an international assignment, you can use either the
    Add Additional Job
     business process or the
    Start International Assignment
     task. Workday recommends that you use the
    Add Additional Job
     business process for improved functionality.
  2. Select the
    Supervisory Organization
     for the assignment and the
    Employee
    .
  3. Specify the
    Start Date
     and
    Reason
    .
    • If you use job requisitions, the
      Start Date
       must be on or after the
      Target Hire Date
       on the job requisition.
    • If you don't use job requisitions, the
      Start Date
       must be on or after the
      Hire Date
       on the position.
  4. Complete the
    Assignment Details
     section.
    Workday populates many of these fields with values from the position or job requisition. If you use job requisitions, you can't change those values; update the job requisition itself.
    Option Description
    Position
    Doesn't display for organizations that use job management for the staffing model.
    Job Requisition
    Available for job management and position management organizations based on tenant settings.
    Job Management: Available if you select
    Enable Job Requisitions for Job Management
    .
    Position Management:
    • Required if you've selected
      Require Job Requisitions for All Position Management staffing events
      .
    • Available if you've selected
      Enable Job Requisitions for Position Management based on rules
      . Exit conditions defined on the
      Hire
       business process determine the requirement of a job requisition.
      Example: You can add an exit condition that requires job requisitions for all hiring in Canada, but not elsewhere.
    Assignment Type
    Select from the types defined in the
    Maintain Assignment Types
     task.
    Employee Type
    This value can be different from the employee type for the employee's primary job or position.
    Job Profile
    Select from the profiles you specified on the
    Create Position
     or
    Set Hiring Restrictions
     task, unless your tenant allows overrides.
    Time Type
    Select from the time types you specified on the
    Create Position
     or
    Set Hiring Restrictions
     task, unless your tenant allows overrides. Populates from the value defined on the job profile.
    Location
    Select from the locations you specified on the
    Create Position
     or
    Set Hiring Restrictions
     task, unless your tenant allows overrides.
    While the employee is on an assignment, Workday displays this location address as the work address of the host country on the employee's worker profile. When the employee has an alternate work location that's effective on or after the start date of this assignment, Workday also displays the alternate work location.
    If applicable, Workday also displays the address for this location in local script on the employee's profile.
    Work Space
    Select from the work spaces (such as building, floor, or cubicle) associated with the
    Location
    .
    Pay Rate Type
    Select from the pay rate types available for the country associated with the
    Location
    .
    Expected Assignment End Date
    Require this field for a fixed-term employee type. If you enable the
    Sync Employment/Contract End Dates
     option in the
    Edit Tenant Setup - HCM
     task, this field syncs with the employment end date.
  5. Complete the
    Working Time
    section.
    Workday initially populates many of these fields with values from the position or job requisition. As you complete the task, Workday updates the values.
    Option Description
    Scheduled Weekly Hours
    Populates from a rule when:
    • You've defined a working time rule.
    • The data populated on the task applies the rule.
    Populates from
    Default Weekly Hours
     when there's no working time rule.
    Populates based on the position restrictions when:
    • You select the
      Enable FTE for Position Restriction
       check box on the
      Edit Tenant Setup – HCM
       task.
    • There's no work hours profile or job requisition for the position.
    Location Weekly Hours
    Displays the standard weekly hours associated with the
    Location
    .
    Default Weekly Hours
    Populates from a rule when:
    • You've defined a working time rule.
    • The data populated on the task applies the rule.
    Populates from
    Location Weekly Hours
     when there's no working time rule.
    Populates based on the position restrictions when:
    • You select the
      Enable FTE for Position Restriction
       check box on the
      Edit Tenant Setup – HCM
       task.
    • There's no work hours profile or job requisition for the position.
    FTE
    Calculated by dividing the
    Scheduled Weekly Hours
     by the
    Default Weekly Hours
    . This value displays as a percentage.
    Specify a Paid FTE
    Select the check box to specify paid full-time equivalent for a worker.
    Available when you enable
    Paid FTE
     on the
    Maintain Localization Settings
     task.
    Paid FTE %
    You can enter a percentage that overrides the
    FTE
     field for use in your Workday Compensation and Workday Payroll calculations.
    Available when you enable
    Paid FTE
     on the
    Maintain Localization Settings
     task.
    Specify a Working FTE
    Select the check box to specify working full-time equivalent for a worker.
    Available when you enable
    Working FTE
     on the
    Maintain Localization Settings
     task. For use in custom reporting.
    Working FTE %
    Enter a working full-time equivalent percentage. Used in custom reporting.
    Available when you enable
    Working FTE
     on the
    Maintain Localization Settings
     task. For use in custom reporting.
    Work Shift
    Available when you enable
    Work Shift
     on the
    Maintain Localization Settings
     task.
    Available when you select the
    Work Shift Required
     check box on the job profile.
    Define the work shifts for a location using the
    Maintain Work Shifts
     task.
    Frequency
    Select from the working time frequencies you specified on the
    Maintain Frequencies
     task.
    Available when you enable
    Working Time (Frequency, Time Unit, and Time Value)
     on the
    Maintain Localization Settings
     task.
    Unit
    Select from the preconfigured options of hours or days.
    Available when you enable
    Working Time (Frequency, Time Unit, and Time Value)
     on the
    Maintain Localization Settings
     task.
    Value
    Enter the duration of the working time in selected units. Automatically populates to zero.
    Available when you enable
    Working Time (Frequency, Time Unit, and Time Value)
     on the
    Maintain Localization Settings
     task.
  6. As you complete the
    Additional Details
     section, consider:
    Option Description
    Job Title
    Populates from the
    Job Profile
    .
    Business Title
    Populates from the
    Job Profile
    .
    Secured to the
    Worker Data: Business Title on Worker Profile
     domain security policy in the Staffing functional area.
    Job Category
    Populates from the
    Job Profile
    .
    Job Classifications
    Populates from the
    Job Profile
    .
    Additional Job Classifications
    Select classifications as needed.
    Company Insider Types
    Select from the types associated with the
    Job Profile
    .
    Define company insider types on the
    Maintain Company Insider Types
     task; assign them to a job profile on the
    Edit Job Profile
     task.
    First Day of Work
    Populates from the
    Effective Date
    .
When you search for the worker using global search, Workday always displays the manager of the primary job in the worker profile preview. The current manager displays on the
Summary
 section of the worker profile.
The worker profile displays the assignment as the default position with the label (IA), (DA), or your configured label after the position name. To view the primary job, click
Other Jobs
.