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Administrator Guide
Last Updated: 2023-06-23
Reference: Default Job Requisition Data

Reference: Default Job Requisition Data

Workday populates data on each section of the
Create Job Requisition
 task based on your settings on the
Edit Tenant Setup - HCM
 task and business process configuration.
When you use the
Start Job Requisition
 task, Workday populates the fields not included on the task in the background, and displays them on the job requisition after it's created.
Job Requisition Section
Populated Data
Job Details
If you select
Defaulting Behavior for Position Management Job Requirements
, Workday uses the position restrictions or the most recent filled position for these fields:
  • Job Profile
  • Primary Location
  • Scheduled Weekly Hours
  • Time Type
  • Worker Sub-Type
  • Worker Type
If you select the
Default Job Description and Job Description Summary from Job Profile
 setting, Workday populates those fields from the job profile.
Workday doesn't display the
Recruiting Start Date
 field on the
Start Job Requisition
 task, and populates the date in the background for:
  • New positions. Workday sets it to the date you're creating the job requisition.
  • Existing positions. If the selected position is linked to a closed job requisition, Workday sets the Recruiting Start Date to 1 day after the close date of the job requisition. If the selected position was previously filled, Workday sets the Recruiting Start Date to 1 day after the last filled date for the position.
Compensation Details
Workday automatically populates these details when you configure:
  • Compensation on the position.
  • A
    Request Requisition Compensation
     step on the
    Job Requisition
     business process.
Otherwise, Workday uses eligibility rules to populate this section.
Questionnaire
Workday automatically populates questionnaires using condition rules you create using the
Maintain Job Requisition Questionnaire Defaults
 task. If you update any section of the job requisition before submitting it, Workday runs the condition rules again.
Assessments
Workday automatically populates assessments using condition rules you create using the
Maintain Job Requisition Assessment Defaults
 task. If you update any section of the job requisition before submitting it, Workday runs the condition rules again.
Organization Data
Workday automatically populates these details when you select the
Enable Organization Defaults on Create Job Requisition
 option. The source of this data depends on your staffing model:
  • Job Management: Workday uses data from the supervisory organization.
  • Position management: Workday uses data differently for new and existing positions:
    • For new positions, Workday uses organization data and the resulting position restrictions from the supervisory organization.
    • For existing positions, Workday uses organization data based on the
      Defaulting Behavior for Position Management Job Requisitions
       tenant setting.
When you select:
  • Default from most recent filled position on Create Job Requisition
    , Workday populates data from the filled position.
  • Default from Position Restriction on Create Job Requisition
    , Workday populates data from the unfilled position restrictions.
Caution: Downstream Impact on Position IDs.
While this setting defaults data into the requisition, if you also have the
Copy Organization Data from Job Requisition to Staffing Transactions
 tenant setting enabled, the data defined on the requisition overrides existing staffing data during the Hire or Job Change process. This behavior can result in an automatic change to the worker's Position Identification (ID) to align with the requisition data upon completion of the transaction.