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Administrator Guide
Last Updated: 2026-04-03
Steps: Set Up Hire

Steps: Set Up Hire

You can hire a pre-hire or former worker into a job or position in your organization using the
Hire Employee
 task.
  1. Configure optional fields for the
    Hire
     business process so that they are hidden, view-only, or required for specific users and security groups.
  2. Configure the security policy for the
    Hire
     business process in the Staffing functional area. Any security groups that you assign to the initiating action can create a pre-hire, and hire a pre-hire or former worker. To track additional data for new hires, add custom fields to the business process.
  3. Edit Business Processes.
    Configure the
    Hire
     business process in the Staffing functional area. To enable workers to access Workday tasks and objects in English when the tasks and objects aren't translated in the workers' preferred languages, enable
    Allow Mixed-Language Transactions
     when you configure the
    Create Workday Account
     service step in your business process. See Create Workday Accounts Automatically.
  4. Edit Domain Security Policies.
    Set up the security policies for the Pre-Hire Data: Contact Information domain in the Pre-Hire Process functional area.
  5. (Optional) Create a consolidated
    Hire
     experience.
    If you experience difficulty setting up this feature and its security, we recommend that you work with a Workday-certified implementer or contact your named Support contact to engage Professional Services.
  6. Hide or require optional fields on the
    Hire
     business process.
  7. Set up email notifications to personal or work email addresses.
    You can override the email template. If you use Notification Designer, you can create a template and enable it for the
    Custom Business Process
     notification category. You can use the notification template to send notifications when using the
    Hire
     business process.