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Administrator Guide
Last Updated: 2023-09-08
Example: Automatically Decline Remaining Candidates on Close Job Requisition

Example: Automatically Decline Remaining Candidates on Close Job Requisition

This example illustrates how to automatically decline all the unhired candidates when you close a job requisition.
As HR Administrator, you now want to close a job requisition that still has several active candidates on these stages of the job application:
  • Review
  • Screen
You also want all the unhired candidates to have the same disposition reason.
Security:
Move Candidate
 domain in the Recruiting functional area.
  1. Access the
    Maintain Recruiting Dispositions
     task.
  2. Add a row, and the
    Reason
    :
    Job Requisition Closed
    .
  3. On the
    Maps to
     column select:
    Rejected
    .
  4. Select the check box on the
    Disposition Candidates on Close Job Requisition
     column.
  5. Click
    OK
     and
    Done
    .
  6. Access the
    Job Application
     business process.
  7. Click
    Edit Dynamic Definition
    .
  8. On the
    Review
     tab, add a row to the
    Possible Dispositions
     section.
  9. On the
    Disposition
     section, select
    Job Requisition Closed
     from the prompt.
    Add the same disposition to the
    Possible Dispositions
     section of the
    Screen
     stage.
  10. Click
    OK
     and
    Done
    .
  11. Access the
    Close Job Requisition
     business process.
  12. From the related actions menu of the
    Close Job Requisition
     business process, select
    Business Process
    Edit Definition
    .
  13. Under the
    Business Process Steps
     section, add a row and these values:
    Option Description
    Type
    Batch/Job
    Specify
    Decline Remaining Candidates for Close Job Requisition.
    Run As User
    HR Admin
  14. Click
    OK
     and
    Done
    .
  15. Access the
    Configure Optional Fields
     task.
  16. Select
    Close Job Requisition
     on the
    By Functional Area
     prompt.
  17. Remove the row
    Decline Remaining Candidates
     so as to display the
    Decline Remaining Candidates
     check box on the
    Close Job Requisition
     task.
When you close a job requisition and you select the
Decline Remaining Candidates
 check box, Workday:
  • Dispositions all the remaining candidates on the
    Review
     and
    Screen
     stages.
  • Displays
    Job Requisition Closed
     as the
    Disposition Reason.