Steps: Set Up Candidate Self-Scheduling

Review setup considerations for Candidate Self-Scheduling. See Setup Considerations: Candidate Self-Scheduling.

Candidate Self-Scheduling enables you to:

Create predefined calendars for recruiting events, such as mass interviews or orientations, at any stage in the recruiting process.

Schedule, reschedule, and cancel events on behalf of a candidate.

Send tasks to external candidates through Candidate Home so they can schedule themselves for an event.

Send tasks to internal candidate through My Tasks.

Track event activity and calendar availability.

Candidate Self-Scheduling enables candidates to reserve, reschedule, view, and cancel time slots for events.

Edit Domain Security Policies.

Configure these security domains in the Recruiting functional area:

Manage Candidate Recruiting Self-Schedule Event

Manage Job Requisition Recruiting Self-Schedule Calendars

Manage: Recruiting Self-Schedule Events

Self-Service: My Scheduled Recruiting Events

Set Up: Recruiting

Set Up: Recruiting Self-Schedule Calendar

Configure the Candidate Self-Schedule Event
business process.

See Steps: Configure the Candidate Self-Schedule Event Business Process.

Set Up Assignable Roles.

Configure the Workday delivered

Self-Schedule Event Leader

role to give access to workers who might not normally be able to view specific candidate information. This role can be assigned to calendar schedules by those security groups listed in

Assigned by Security Groups

on the

Maintain Assignable Roles

task.

Steps: Set Up Profiles and Profile Groups.

Add the:

Scheduled Events profile group to the Candidate Profile.

Self-Scheduled Events

report to the

Scheduled Events

profile group. This report contains a section for

Awaiting Actions

and another for

Scheduled

Access the

Create Off-Site Recruiting Location

task.

Create Off-Site Recruiting
locations if you have events that are held at external locations such as hotels or convention centers. This task behaves the same as the

Create Location

task except that Off-Site Recruiting
is automatically assigned as the

Location Usage

. You can set a date on which the location is no longer valid.

See Create Locations.

Access the

Maintain Recruiting Self-Schedule Calendar Types

task.

Create calendar types, such as Group Interview
, Orientations
, or On-site Assessments
, and associate it with a recruiting stage. You can have more than 1 calendar type mapped to the same recruiting stage.

Also define the messages candidates see when they access the self-scheduling task on

Candidate Home

Access the

Create Recruiting Self-Schedule Calendar

task to create a new calendar.

Candidate Visibility Range

limits the range of dates (within the start and end date of the calendar) that a candidate can select when scheduling a time slot.

Example: On January 5, a candidate goes to schedule a time slot. The calendar schedule has start and end dates of January 1 - January 31. The visibility range is 2 days and 10 days. Workday uses the date that the candidate initiated the scheduling and adds the number of days of the visibility range to it. The candidate can select from time slots available on January 7 through January 15.

Access the

Assign Recruiting Self-Schedule Calendars

task.

You can assign more than 1 calendar to an evergreen or job requisition. Example: Job requisition (JR-10026) can have:

Calendar	With Calendar Type	Mapped to
Assessment Calendar	Skills Test	Assessment Stage
Interview Calendar	Interview	Interview Stage
Orientation Calendar	Orientation	Ready for Hire

When you move a candidate to a stage that has the Candidate Self-Schedule Event
action step, Workday:

Creates a Candidate Self-Schedule Event
.

Sends a task to the:

Registered

Candidate Home

account of the candidate.

Internal candidate's My Tasks.

Manage candidate self-schedule events.

Setup Considerations: Candidate Self-Scheduling