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Administrator Guide
Last Updated: 2023-06-23
Steps: Configure the Candidate Self-Schedule Event Business Process

Steps: Configure the Candidate Self-Schedule Event Business Process

Configure the
Candidate Self-Schedule Event
 business process to enable external or internal candidates to reserve time-slots for a calendar event.
  1. Create a default definition for the
    Candidate Self-Schedule Event
     business process type.
    1. Access the
      Create Business Process Definition (Default Definition)
       task.
      Workday recommends that you only include the initiation step in the business process definition.
    2. Select
      Business Process Policy
      Edit
       from the Actions menu on the
      Candidate Self-Schedule Event
       business process.
      Workday recommends that you add
      Candidate As Self
       on the initiating action. Add
      Employee As Self
       to
      View All
       or
      View Completed
      , if you want employees to see a confirmation message when they’ve self-scheduled for an event.
    3. Select
      Business Process
      Add Notification
       from the Actions menu on the
      Candidate Self-Schedule Event
       business process.
      As you complete this task, consider these types of notifications:
      If you want an email sent to the candidate to confirm that they’ve:
      Then:
      A
      Schedule Your Event
       task on
      Candidate Home
       when candidate doesn't have a
      Candidate Home
       account.
      Trigger(s)
       =
      On Entry for Initiation
      A
      Schedule Your Event
       task on
      Candidate Home
       when candidate has a
      Candidate Home
       account.
      Trigger(s)
       =
      On Entry for Initiation
      Scheduled a time slot.
      Trigger(s)
       =
      Trigger on Status
       for
      Completed
      Rescheduled a time slot.
      Trigger(s)
       =
      Trigger on Status
       for
      Corrected
      Canceled a time slot.
      Trigger(s)
       =
      Trigger on Status
       for
      Rescinded
    4. Activate Pending Security Policy Changes.
  2. Add
    Candidate Self-Schedule Event
     as an action step to 1 or more of these business processes.
    Business Process
    Where to add
    Assess Candidate
    Before
    Make Decision
     step.
    Background Check
    Before any
    Review
     or
    Approval
     steps and before
    Make Decision
     step.
    Employment Agreement
    Before any
    Review
     or
    Approval
     steps and before
    Make Decision
     step.
    Interview
    Before
    Make Decision
     step
    Offer
    Before any
    Review
     or
    Approval
     steps and before
    Make Decision
     step.
    Ready to Hire
    Before or after
    Completion
     step.
    Reference Check
    Before
    Make Decision
     step
    Review Candidate
    Before any
    Review
     or
    Approval
     steps and before
    Make Decision
     step.
    Screen
    Before
    Make Decision
     step.