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Administrator Guide
Last Updated: 2025-12-12
Steps: Manage Recruiting Events for Candidate Engagement

Steps: Manage Recruiting Events for Candidate Engagement

  • Set up recruiting events types.
  • Create and publish an external career site with branding.
  • Create a registration template.
  • Security:
    Manage: Recruiting Events for Candidate Engagement
     and
    Manage: Recruiting Landing Pages
     domains in the Candidate Engagement functional area.
You can create recruiting events that are associated with an external career site and registration form. When you create an event, Workday also creates an event landing page. You can include these components only on event landing pages:
  • Registration forms.
  • Data field enabled text blocks.
Additional content types available for event landing pages:
  • Branded buttons.
  • Images
  • Job Postings
  • Videos
  1. Access the
    Manage Recruiting Events for Candidate Engagement
     report or the
    Create Recruiting Event for Candidate Engagement
     task.
  2. Enter event details. Select an external career site and registration form to associate with the event landing page.
    As you complete this task, consider:
    • Event Name
    • Description (Internal)
       for internal users to view.
    • Event Type
    • Start Date and Time
    • End Date and Time
    • Time Zone
    • Event Format
      : Virtual, In-person, or Hybrid.
    • Location
       for in-person events.
    • Conference Link
       for virtual and hybrid events.
    • Career Site for Event Page
    • Registration Template
    • Auto-Create Candidate Pool
      Security:
      Candidate Pool: Create
       domain in the Recruiting functional area.
  3. Set up the event landing page contents.
    You can access these options by clicking Insert on the toolbar or by hovering over an existing content container. You can add new contents by clicking the + icon along the border of existing containers.
    Workday recommends that you click
    Save
     frequently on the header as you make changes.
    Event Landing Page Components
    Component
    Settings
    Registration Form
    You can add a button to the registration form so interested users can sign up to be an event participant. Workday creates a prospect record for all registered event participants.
    On the form properties panel, you can
    • Adjust positioning.
    • Select a button style.
    • Specify candidate pools and candidate tags to associate with prospects who complete the form.
      If you selected the
      Auto-Create Candidate Pool
       check box, Workday defaults the automatically created candidate pool in the Auto-Tag to Candidate Pool prompt for the registration form.
    Data Enabled Text
    You can add these data fields in text blocks for event landing pages.
    • Recruiting Event Conference Link
    • Recruiting Event Format
    • Recruiting Event Location
    • Recruiting Event Name
    • Recruiting Event Time Zone
    • Formatted Recruiting Event End Date
    • Formatted Recruiting Event End Time
    • Formatted Recruiting Event Start Date
    • Formatted Recruiting Event Start Time
    On the
    Text
     properties panel, you can adjust positioning.
    Landing Page Components
    Components
    Settings
    Buttons
    Workday limits the shape and color of buttons to what’s available on the associated career site. You must have access to the
    Edit Brand
     task to change button styling.
    On the
    Button
     properties panel, you can:
    • Adjust positioning.
    • Change a button to a primary or secondary brand style.
    • Enter the button label text.
    • Enter a link.
    Image
    Select an image that is less than 10MB.
    On the
    Image
     properties panel, you can:
    • Adjust positioning.
    • Expand the image to the full width of the page.
    • Resize images that aren't full-width.
    • Add descriptive text for screen reader users.
    • Enter a link.
    Job Postings
    You can add a subset of job postings from the associated career site. You can filter job postings to display only jobs relevant to the target audience.
    The filters that display depend on the configuration of the career site associated with the landing page.
    Up to 5 jobs display. Select the overflow button to display all the jobs that match the page criteria.
    Workday automatically updates the list of jobs that display as you repost or unpost jobs.
    Text
    Use options available on the toolbar to configure text formatting, such as styling, font size, adding links, and data fields.
    Video
    You can upload a video from your device or select 1 available in Drive.
    All Components
    From the properties panel on any component you can:
    • Adjust the padding, or amount of blank space around the component.
    • Select a background color.
    To change the background color for the entire landing page, select
    Settings
    Background
     on the toolbar.
  4. Publish the event landing page or save it as a draft.
  5. Provide a link to the Check In page for Hybrid, In-Person, and Virtual events to enable registered participants to check in from a computer or mobile device.
    Set up a link to the Check In page on:
    • The event landing page.
    • An email or campaign communication.
    • Using event management QR codes.
    • Event participants must submit the email used during the registration process to check in.
When you publish a page, anyone who has the URL can view it and use the registration button to access the registration form. To make changes to a published event landing page, edit and republish it. To archive an event landing page permanently, from the related actions menu select
Recruiting Event for Candidate Engagement > Unpublish Event.
.
If you've opted in to the Workday 32 - Time Zones feature, then Workday uses the user's local time zone.
View and change recruiting event details on the
Event Details
 tab of the
View Recruiting Event for Candidate Engagement
 report. You can:
  • View candidate pools and candidate tags that are associated with the event.
  • Generate scannable QR codes for links to the event landing page, event registration, and event check-in page.
  • Share these links for published events: event landing pages, event registration, event check-in.
Use the Event Roster tab on the
View Recruiting Event for Candidate Engagement
 report to view:
  • The contact information, registration status, and resumes for event participants.
  • Use the
    Check In
     and
    Remove Check-In
     mass actions to manage event participant attendance.
  • Use these mass actions on registered event participants:
    Add to Pool
    ,
    Invite to Apply
    ,
    Send Message
    ,
    Share
    .
Use the
Copy Recruiting Event for Candidate Engagement
 task to copy any recruiting event, including archived events.
  • Access the task from the related actions menu on an event. Select
    Recruiting Event for Candidate Engagement
     >
    Copy Event
    .
  • When you copy a recruiting event, Workday copies:
    • All event fields, except for the event name, start date and time, and end date and time. Workday will append copy to the name of the copied event.
    • All event landing page configurations, including candidate pool and candidate tag associations.
  • Copying a recruiting event doesn't copy the event campaign and memberships.