Steps: Manage Candidate Pools

Use the

Maintain Assignable Roles

task to select the Candidate Pool Manager role, enable it for Candidate Pool
organization type, and select the

Self-Assign

check box for the role.

For private talent pools, configure the security policies on the Candidate Pool: Private Pool Create
, Candidate Pool: Private Pool View and Modify
, and Candidate Pool: My Private Pools
domains in the Recruiting functional area.

Security: Candidate Pool: Create
, Candidate Pool: View and Modify Pool
, and Candidate Pool: Manage Membership
in the Recruiting functional area.

Workday enables you to group candidates into candidate pools according to criteria you define. You can use these pools to fill and manage your talent pipeline. Candidate pools can include internal and external candidates.

You can create as many public or private candidate pools as you need and place candidates in multiple pools.

You can provide a custom label for the

Add to Pool

button using the

Maintain Custom Labels

task, and this change will reflect everywhere this button exists in Workday.

Access 1 of these tasks:

Create Candidate Pool

Create Private Candidate Pool

As you complete the task, consider:

Option	Description
Type	When you select: Dynamic Pool , Workday automatically and continuously adds candidates that match your search criteria. These pools can include up to 50,000 members. Static Pool , you can add candidates manually. These pools can include up to 25,000 members. Once you create a pool, you can't change its type.
Restricted View	Only available for public candidate pools. Workday automatically restricts private candidate pools. When you select this check box, users can only see the candidates for job requisitions to which they have access when they view the pool. You must have access to the: Candidate Pool: Restricted View domain can view candidates with job applications in candidate pools. Without access to the domain, you can only view prospects without job applications. Prospects domain in the Recruiting functional area can also see nonconfidential prospects in restricted candidate pools.

Option

Description

Type

When you select:

Dynamic Pool

, Workday automatically and continuously adds candidates that match your search criteria. These pools can include up to 50,000 members.

Static Pool

, you can add candidates manually. These pools can include up to 25,000 members.

Once you create a pool, you can't change its type.

Restricted View

Only available for public candidate pools. Workday automatically restricts private candidate pools.

When you select this check box, users can only see the candidates for job requisitions to which they have access when they view the pool.

You must have access to the:

Candidate Pool: Restricted View
domain can view candidates with job applications in candidate pools. Without access to the domain, you can only view prospects without job applications.

Prospects
domain in the Recruiting functional area can also see nonconfidential prospects in restricted candidate pools.

You can't restrict or inactivate any pools from the

Edit Candidate Pool

task when they’re used in active recruiting campaigns.

Add members to static candidate pools.

Use 1 or more of these reports:

Find Candidates

Find Workers

: Select up to 5000 candidates, and click

Add to Pool

View Candidate Pool

: Select up to 5000 candidates, and from the related actions menu, select

Add to Pool

View Job Requisition

: On the

Candidates

tab, select up to 5000 candidates, and from the related actions menu, select

Add to Pool

This action is only available if you select a default grid on the

Maintain Candidate List Assignment

task

You can add to candidate pools by accessing the:

Worker Profile

, click the tag icon next to the worker's photo, and select 1 or more candidate pools from the prompt.

Prospect or Candidate Profile

, use the related actions menu of the prospect or candidate,

Candidate Actions

select

Add to Pool

Security:

Candidate Pool: Manage Membership
and Find Candidates: Internal and External
domains in the Recruiting functional area.

Search: Find Worker
domain in the Worker Profile and Skills functional area.

Access the

Configure Profile Group

task.

See Steps: Set Up Profiles and Profile Groups.

From the

Profile Group

prompt, select Overview for Candidate Pool
.

Add the

Pool Members

report on a new row.

Select the

Display in Profile

check box.

Define categories and statuses to track candidate readiness on the

Maintain Candidate Pool Readiness Statuses

task, secured to the Set Up: Recruiting
domain.

Use the

View Candidate Pool

report to assign readiness statuses to members.