Concept: Security in Learning

You can restrict access to learning content using:

Access Learning Media
as the
Access Restriction for Authentication Condition
rule on the
Manage Authentication Policies
report to restrict media access based on IP restrictions.
Security category segments for programs and courses associated with a particular security category. Learners who are members of a security group with access to the segment can find the restricted content using the
Browse Learning Content
report.
Topic security segments for learning content associated with a particular topic. Topic-based security creates a more contextual user experience for learners so that:
Only members of learning administrator groups with access to a specific topic segment can create content for topics within the segment.
Only learners with access to a specific topic segment can view content and create stand-alone lessons for topics within the segment.

If learners have access to a category on a program or course, but don't have access to the associated topic, Workday includes the content in the

Browse Learning Content

report, but excludes the topic from the

Topics

view.

If the security changes for a program or course after learners have completed the content, and those learners no longer have access, the content remains in their enrollment history, but they can't view the details.

The

Learning Access

domain in the Learning Core functional area provides segmented access to the catalog. If you add any segment-based security groups for security categories or topics to this domain, Workday restricts access to all content by security category or topic segment. Users can only access content associated with security categories or topics in those segments, if they're members of the security group within the

Group Criteria

of the segment-based group.

You can add groups based on these Workday-delivered security types to the

Learning Access

domain:

Public Groups
Segment for Learning Category
Segment - Learning Topic
User-Based Groups

Use the

Manage Learning Security Segments

report to view your Learning security set up. You can also configure:

Who can access your learning topics.
Which users are members of which security category.