Skip to main content
Documentation
Documentation
Administrator Guide
Last Updated: 2025-12-12
Steps: Waive Learning Assignments

Steps: Waive Learning Assignments

You can manually waive a single assignment or mass waive multiple assignments for learners in your organization when they:
  • Receive an assignment in error.
  • No longer need to complete the content.
You can only waive learning assignments with a status of
Open
.
When you waive an assignment, the enrollment remains
Open
 and active until either:
  • The learner drops the enrollment.
  • You drop the learner from the enrollment using mass drop.
If a learner drops an enrollment, or is dropped by a mass drop action, and the learning assignment is still
Open
, you can manually waive the assignment for the learner, if applicable.
Workday automatically waives open learning assignments when an administrator removes the associated content from a
Learning campaign
 or
Engagement
. In this scenario, manual waiving isn’t required.
  1. Access the
    Maintain Learning Assignment Waive Reasons
     task.
    Create or edit reasons that users who manage learning assignments can select when waving assignments. Example:
    • On extended leave
    • Sent in error
    Security:
    • Manage: Learning Assignments
       in the Learning Core functional area.
    • Set Up Learning Catalog
       domain in the Learning Core functional area.
  2. Access the related actions menu from the learning assignment you want to waive to manually waive a single assignment.
    Access the
    Waive Learning Assignment
     task to mass waive multiple assignments.
    You can search for learning assignments to waive by either
    Learning Content
    , or
    Learners
    , or both. You can select multiple values for each one. Workday also displays a table listing eligible and ineligible assignments for waiving.
    For
    Learning Content
    , if you select a program, Workday waives the entire program and not individual content items within the program.
    Security:
    Mass Waive Learning Assignments
     business process in the Learning Core functional area.
  3. (Optional) Select a
    Waive Reason
    .
    Select 1 or more learners to waive.
  4. (Optional) Access the
    Manage Learning Assignment Waive
     to undo a waive for a specific learning or group or learners.
    You can also undo a waive by rescinding the
    Waive Learning Assignments
     business process event.
    Security:
    Manage: Learning Assignments
     domain in the Learning Core functional area.
When you waive a learning assignment, Workday creates a business process event. The
Assignment Status
 on the learning assignment record for the learner changes to
Manually Waived
. For required learning, Workday removes the content from the learner's
Required for You
 worklet on their Learning dashboard. When you waive a retraining assignment, the assignment remains waived until further action is taken such as undoing the waive or creating a new initial assignment, even if the enrollment has an expiration date.
You can access the
Assignments
 tab on a learning content item to view, filter, and manage learning assignments related to a piece of content.
Aditionally, you can create a custom report that indicates the assignment status of learners for a learning content item, using either of these data sources:
  • Learning Assignments by Learning Organization
  • Learning Assignment Records
Include these report fields for each worker or extended enterprise learner to verify the waive results:
  • Assignment Status
  • Assignment Cancellation Date
  • Learning Assignment
  • Learning Assignment Waive Activity
  • Learning Assignment Waive Events
  • Learning Content
  • Permanent Waive
  • Proposed Waive Assignment Reason
  • Waive Cancelled By
  • Waive Cancellation Moment
  • Waive Reason
  • Waived By
  • Waived By Worker
You can use the
View Learning Assignment Waive Reasons
 report to view waive reasons for waived learning assignments.
If you waive a required assignment, you can then reassign the content as required or nonrequired.