Concept: Learning Assignments

Learning Assignments supports compliance management in your organization, by enabling you to report on all assigned content for learners using constrained data sources.

Learning Assignment Mechanisms

Workday creates learning assignment records for learners as a result of these assignment mechanisms, both required and nonrequired:

Assignment Mechanism	Description
Campaign	Indicates that a learning campaign assigned the content to the learner.
Learning Mass Enroll	Indicates that the assignment is as a result of: Learning administrator enrollment using a Learning Mass Enroll mass action on a custom search report. Constrained access by role. Learning facilitated enroll.
Manager Enroll	Indicates that a manager enrolled the learner as part of a team.
Retraining	Indicates that Workday created the assignment automatically. When a learner completes learning content, Workday creates a new assignment record that enables you to manage retraining requirements effectively. You can: Track learners during the retraining cycle. Identify when Workday waives learner assignments automatically or as a result of a manual waive. Plan retraining. Example: When a large number of learners have enrollments that expire around the same time, and the retraining includes instructor-led training, you can identify and plan for additional course offerings in advance. Workday uses the Expiration Date on the learning record to populate the Due Date on the next assignment record. A daily background job recalculates due dates on retraining assignment records based on your Expiry Period settings. Workday creates an assignment record for retraining requirements when you add Expiry Period settings to learning content using these tasks: Edit Course Edit Program Reset Expiration Date on Learning Records If learners have enrollments for a course, Workday associates the assignment records with the enrollments. Workday updates the Due Date on retraining assignment records when: You change the expiration date for the learning record using the Reset Expiration Date on Learning Records task. The Put Learning Enrollment web service operation updates the expiration date for the enrollment. Workday returns the learning content to the Required for You worklet on the Learning dashboard when the learner needs to retake the content.

Learning Assignment Statuses

An assignment record can have 1 of these statuses:

Status	Description
Open	The learner needs to take action on this assignment.
Completed	The learner has successfully completed the associated content to satisfy the assignment record. When a learner completes an assignment, Workday updates the Assignment Record Completion Moment field on the record. When you assign content to a learner that has equivalent content, if the learner completes the equivalent course or courses and gains an equivalency, this satisfies the requirements of the assignment. We then update the status of the assignment record and any equivalent assignment record to Completed .
Automatically Waived	The learner no longer meets the campaign audience criteria: The Enable dynamic removal and resend option is set on the Exclusion Rule prompt for a learning campaign, and the learner no longer meets the audience criteria. Workday removes the learner from the audience dynamically. The learning administrator removes content from a campaign or engagement. In both scenarios there's no need for the learner to complete the assignment, so Workday: Waives the assignment automatically and updates the Assignment Cancellation Date field on the record. Removes required learning content from the Required for You worklet on the Learning dashboard.
Manually waived	A learning administrator manually waived the learner from the assignment using the Waive Learning Assignment task because there's no need for the learner to complete the assignment, so Workday: Updates the Assignment Cancellation Date field on the record. Removes required learning content from the Required for You worklet on the Learning dashboard.