Mass Drop Learners

Create a course offering, program, or a digital course.

Enroll learners.

Workday enables you to manage learner enrollments in a number of ways depending on your access level. You can use different methods to mass drop learners from a course offering or digital course.

Learning administrators can cancel a single enrollment for a learner or they can perform a mass cancel action for a larger group of enrollments. You can also create user-based security groups to enable specific users to manage enrollments for your organization.

See: Setup Considerations: Role-Based Security Groups.

(Optional) Create Role-Based Security Groups.

You can create constrained and unconstrained role-based security groups to provide access to users to mass drop learners. Example: You can provide constrained access by role to users who belong to 1 of these security group types:

Extended Enterprise Affiliation

Location Hierarchy

Supervisory Organization

Access 1 of these tasks, buttons, or web services depending on your access level:

Access Level	Method	Description	Security
Learning Administrator	Admin Drop Learning Enrollment Bulk Import Admin Drop Learning Enrollment	These web services are initiating actions on the Drop Learning Enrollment business process, enabling you to drop learners from learning content. For high volumes, we recommend using the Bulk Import Admin Drop Learning Enrollment web service. You can drop these types of enrollments: Enrolled Enrolled – Pending Prerequisites Waitlisted With these web services: You can only drop enrollments in an incomplete status. You can't drop enrollments that have in-progress business process events. You can only use an active drop reason that's in an active reason category. The Drop Reason field is optional by default. To make the Drop Reason a required field, access the Configure Optional Fields task and select the Enforce Required in Web Service check box. These web services are meant for administrator use and don't support custom errors and warnings configured using the Maintain Learning Validations task.	Secured to the Learning Core functional area
Learning Administrator	Drop Learners	This button on these reports initiates the Learning Mass Drop job: View Course View Digital Course The Mass Drop task then displays: All enrolled learners. Any learners who are pending enrollment approval. Details of all related prerequisites for the content.	Manage: Learning Course Enrollments domain in the Learning Core functional area
Learning Administrator	Related Actions Menu	You can mass drop learner enrollments using the related actions menu on the Admin view of a program or on the Learner view of a course.	Manage: Learning Course Enrollments domain in the Learning Core functional area
Constrained access by role	Mass Drop by Role	This task enables you to drop learners if you belong to a security group with constrained access by role. Example: HR Partner	Manage: Mass Enrollments domain in the Learning Core functional area

Workday mass drops the selected learners from a course offering or digital course.