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Administrator Guide
Last Updated: 2025-02-21
Mass Enroll Learners

Mass Enroll Learners

Create a course offering or digital course.
Workday enables you to manage learner enrollments in a number of different ways depending on your access level. You can use different methods to mass enroll learners into a course offering or digital course.
  2. You can create constrained and unconstrained role-based security groups to provide access to users to mass enroll learners. Example: You can provide constrained access by role to users who belong to 1 of these security group types:
    • Extended Enterprise Affiliation
    • Location Hierarchy
    • Supervisory Organization
  3. Access 1 of these tasks or buttons depending on your access level:
    Access Level
    Method
    Description
    Security
    Learning Administrator
    Learning Mass Enroll
    You can use a custom search report for administrator enrollment that includes this mass action.
    This method enables you to:
    • Enroll learners in course offerings that have reached their
      Maximum Enrollment Capacity
       or that have a status of
      Closed
       or
      In-Progress
      .
    • Override custom validations.
    • Override prerequisite rules.
    • Specify whether content is required learning.
    These domains in the Learning Core functional area:
    • Learning Access
    • Set Up: Learning Catalog
    • Manage: Learning Course Enrollments
    • Manage: Unrestricted Mass Enrollments
    Constrained access by role
    Mass Enroll by Role
    This method enables you to:
    • Enroll learners in course offerings that have reached their
      Maximum Enrollment Capacity
       or that have a status of
      Closed
       or
      In-Progress
      .
    • Override custom validations.
    • Override prerequisite rules.
    • Specify whether content is required learning.
    Manage: Mass Enrollments
     domain in the Learning Core functional area
    Manager
    Enroll my Team
    You can use this button on these reports if you configured the
    Mass Enroll
     business process:
    • View Course
    • View Digital Course
    This method:
    • Enables you to specify whether the content is required learning.
    • Adheres to enrollment limits and custom validations.
    • Adheres to prerequisite rules.
    If required, Workday displays the course on these worklets on the Learning dashboard for each team member:
    • Required for You
    • Progress
      Required
    Learning Access
     domain in the Learning Core functional area
    Other users with constrained or unconstrained access
    Learning Facilitated Enroll
    Run the
    Find Workers to Enroll
     report and access this task if you configured the
    Mass Enroll
     business process.
    This method:
    • Enables you to specify whether the content is required learning.
    • Adheres to enrollment limits and custom validations.
    • Adheres to prerequisite rules.
    • Uses the
      Mass Enroll
       business process to route enrollment requests for review and approval.
    These domains in the Learning Core functional area:
    • Manage: Facilitated Enrollments
       (Provides constrained access to enroll learners)
    • Manage: Learning Course Enrollments
       (Provides unconstrained access to enroll learners)
    • Manage: Unrestricted Mass Enrollments
  4. (Optional) Use the
    Save
     filter to search through columns in the table and save your results under a personalized name for future use. Use the trash bin icon beside the
    Saved Filters
     field when you want to delete a saved filter.
  5. (Optional) Create custom reports using the
    Learning Enrollments
     report data source.
  6. (Optional) Add a due date or duration when you enroll learners.
Workday mass enrolls the selected learners in a course offering or digital course.
  • Managers can run the
    My Team's Learning
     report if configured on the My Team Management dashboard.
  • Managers can select the
    Skip Enrollment Approval
     option on the
    Create Program
     and
    Edit Program
     tasks to enable learners to skip enrollment approval for content within a program.
  • Use the
    Cancel Learning Enrollment
     and
    Mass Cancel Learning Enrollments
     business processes to control and manage enrollments for 1 or more course offerings. Access the
    Create Business Process Definition (Default Definition)
     task to set them up before using them.
  • Access the
    Maintain Cancel Enrollment Reason Categories
     task and
    View Cancel Enrollment Reason Categories
     report to create and view reasons for canceled enrollments in your organization.