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Administrator Guide
Last Updated: 2024-12-13
Manage Schedules and Grading and Attendance

Manage Schedules and Grading and Attendance

Security: These domains in the Learning Core functional area:
  • Manage: Learning Course Enrollments
  • Manage: Create and Edit Learning Roles
  • Self Service: On the Job Training
  • Self Service: Learning Assessor
  • Self-Service: Learning Instructor
  • Set Up: Learning Catalog
As a learning instructor, you deliver instructor-led in person or virtual classroom lessons for course offerings. As a learning assessor, you assess training activity lesson content for course offerings. You can also designate multiple experts to assess each enrollment in a course offering with training activity lesson content for course offerings, including grading work and recording attendance. Workday enables you to manage your schedule and the grading and attendance roster for lessons that you deliver or assess from the Learning Trainer dashboard. You can enter grading and attendance results for learners enrolled in a course offering, if you select
Track Attendance
 and
Track Grades
 on 1 or more lessons.
  1. (Optional) Set up learning assessors.
    See Steps: Set Up Learning Assessors.
  2. Access the
    Instructor Schedule Calendar
     report.
    This report display calendar entries for lessons in course offerings in your course-delivery schedule. Note that Workday automatically localizes the start and end dates and times for the classroominar lessons that you deliver, based on your preferred time zone. Classroom training lessons display in the time zone of the location on the lesson.
  3. Select a calendar entry to view more details about the lesson, including the location for classroom training.
  4. (Optional) Click
    View Course
     to view the course details and add the schedule to your calendar.
  5. Click
    Manage Roster
     to access the
    Manage Grading and Attendance
     task.
  6. Enter grading and attendance results.
    The
    Overall Grade
     tab enables the primary instructor, assessors for the course offering, or a learning administrator to enter the overall attendance, score, and grade for the course for each enrolled learner. You can also enter results for each lesson on the
    Lessons
     tab.
    Before submitting the overall results, click
    View Results
     to review individual lesson results for each enrolled learner.
    If you're an instructor but not the primary instructor, or a learning administrator, the
    Lessons
     tab enables you to enter results for the lessons that you deliver. If you're an assessor, you can enter results for training activity lessons using the
    Lessons
     tab. Primary instructors and learning administrators can override the results for each lesson. An assessor can override the results for training activity lessons.
    Note that Workday doesn’t support editing existing attendance statuses or adding additional statuses.
When you set
Track Attendance
 and
Track Grades
 on instructor-led lessons in a course offering, Workday considers the enrollment complete when:
  • All required lessons within the course are complete.
  • The primary instructor, assessor, or learning administrator has entered the overall attendance and grade for the course.
When at least 1 instructor-led lesson in a course offering tracks grades or attendance, the grading and attendance details display on the
Grading and Attendance
 tab of the view course information report.
We also display
Lesson Results
 for individual lessons on the
View Lesson
 report after the lesson completes.
In custom reports, you can report on lessons a learner has completed within a course. Use report fields on the Lesson Tracking business object (secured to the
Public Reporting Items
 domain).
On the Learning Enrollment business object, these report fields display results for the overall course:
  • Course Attendance Status
  • Course Grade
  • Course Score
Steps: Set Up Learning Assessors