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Administrator Guide
Last Updated: 2023-06-23
Create Extended Enterprise Learners

Create Extended Enterprise Learners

  • Create external learning user accounts.
  • Configure the
    Manage Extended Enterprise Learner
     business process and security policy in the Extended Enterprise for Learning functional area.
  • Security: Configure these domains in the Extended Enterprise for Learning functional area:
    • Manage: Extended Enterprise
    • Manage: Extended Enterprise Affiliation Learners
You can create extended enterprise learners by activating the extended enterprise learner persona for any external learning user. Extended enterprise learners can access your learning catalog and take courses through their Workday account. They can consume learning content based on training, compliance, and knowledge sharing needs.
  1. Access the
    Create Extended Enterprise Learner
     task.
  2. As you complete the task, consider:
    Option
    Description
    Persona Status
    You can select Inactive to create an inactive extended enterprise learner or you can select Schedule to enter activation and expiration dates.
    Workday automatically sets the activation date to the current date. You can change it to a date in the future. Workday sends the extended enterprise learner their welcome emails on the activation date.
    The activation date time zone is based on the preferred time zone on the external learning user account. Otherwise, Workday uses the first available of these time zones in this order:
    • The override extended enterprise affiliation location for the extended enterprise learner when the location is configured with a time zone.
    • The extended enterprise affiliation location for the extended enterprise learner when the location is configured with a time zone.
    • Your tenant time zone.
    • Pacific Standard Time.
    You can set an expiration time and date to terminate all active Workday sessions for this account on all devices. Workday determines the expiration date time zone based on the processing user's time zone, so you may notice different expiration and activation date time zones for extended enterprise learners.
    Extended Enterprise Affiliation
    The extended enterprise learner inherits their account location from their affiliation.
    Override Extended Enterprise Affiliation Location
    Select this check box to assign a location for the extended enterprise learner that is different from the location of their affiliation.
    You must have View permissions on the
    Locations: View
     domain to use this check box.
Workday sends the extended enterprise learner emails with their username and temporary password on their activation date, which they can use to access Workday Learning. Workday assigns the extended enterprise learner to the All Extended Enterprise Learners and Extended Enterprise Learner as Self security groups and appends
E
 to the end of their name.
You can search for active extended enterprise learners by name using the
eel
 prefix in global search.
Add certifications to extended enterprise learners' profiles.
Create campaign audiences.