Concept: Extended Enterprise Affiliations

Extended enterprise affiliations enable you to group extended enterprise learners. You can group them based on categories such as vendor, department, or geographic location. Extended enterprise affiliations are similar to supervisory organizations. Workday requires you to set up extended enterprise affiliations and assign each extended enterprise learner to an affiliation. You can create hierarchies using superior and subordinate affiliations. Workday enables you to report on affiliations.

You're a learning administrator at Global Modern Services (GMS), a company that manufactures power tools. AMS Hardware and Tool Supply sell GMS' power tools at their hardware stores across Canada and the US. The workers at the hardware stores have extended enterprise learning accounts, enabling them to access product-knowledge and safety courses.

To organize the extended enterprise learners, you create an affiliation for each retailer in each country:

AMS Hardware - Canada

AMS Hardware - USA

Tool Supply - Canada

Tool Supply - USA

You then create subordinate affiliations that group extended enterprise learners by store location within each country. You add extended enterprise learners to the affiliation for the store where they work.

Affiliation Locations

You can optionally specify locations for affiliations. When an affiliation has a location, all extended enterprise learners within the affiliation inherit the location. You can select the

Override Extended Enterprise Affiliation Location

check box on an extended enterprise learner's profile to stop them from inheriting the location. When you select this option, Workday requires that you enter a location for the extended enterprise learner.

When you want Workday to determine time zones for activation dates based on your affiliation locations, ensure that:

You configure time zones for your locations. Example: Add Business Site as a Location Usage on an Extended Enterprise Affiliation location.

External learning user accounts don't have preferred time zones.

Affiliation Managers

You can assign workers or members of your extended workforce to be affiliation managers. They manage and report on specific organizations of extended enterprise learners and can manage details like their certifications and learning enrollments. Workday recommends that you set up affiliation managers as a role-based constrained group, ensuring that they can only access their own affiliations.

To enable affiliation managers to reset passwords for extended enterprise learners in their affiliations, provide the Affiliation Manager – Constrained role-based security group Modify access on the Workday Accounts
domain. They can select

Security Profile

Manage Workday Account Credentials

from the related actions menu of an extended enterprise learner to reset their password.

Affiliation managers can request new or edit existing extended enterprise learners for their affiliations using the Request Extended Enterprise Learner
business process.

Affiliations Management

You can manage affiliations by:

Inactivating affiliations you're not currently using.

Deleting affiliations you've never used.

From the related actions menu of an affiliation, select

Inactivate

Delete

. When you inactivate affiliations, begin with subordinate affiliations at the bottom of the hierarchy, working towards the top. When you reactivate affiliations, begin at the top of the hierarchy, working towards the bottom.

Steps: Set Up Extended Enterprise Affiliations