Reference: Locally Required Personal Information

You can create custom reports for locally required reports with these worker and job data fields. Workday doesn't make specific recommendations in this area because your requirements for tracking personal data depend on your organization's legal and local regulatory requirements.

Name and Address

Field	Report Category	Notes
Legal Name	Name	Includes all components of a worker's legal name. In Workday, name components are country-specific.
Addresses	Address & Phone	Returns all addresses that a worker has entered. If the work address doesn’t exist, returns the default location address.

Basic Bio and IDs

Field	Report Category	Notes
Age	Basic Bio	Useful for protected group and workforce composition reporting.
Citizenship Status	Basic Bio	Tracks a worker's citizenship in countries where the worker is employed or has citizenship. Use the Edit Tenant Setup - Global task to specify which countries track citizenship.
City of Birth	Basic Bio	Useful in countries where tracking city of birth is required for local reports.
Country of Birth	Basic Bio	Useful in countries where tracking country of birth is required for local reports.
Date of Birth	Basic Bio	Useful for protected group and diversity reporting.
Disability	Basic Bio	Useful for protected group and locally required reporting.
Ethnicity	Basic Bio	Useful for census, protected group, and diversity reporting. Values vary according to specific country requirements. If you’re required to track multiple ethnicity values for a given worker, access the Edit Tenant Setup - Global task.
Gender	Basic Bio	Useful for census, protected group, and diversity reporting.
Marital Status	Basic Bio	Useful for census reporting and other locally required reporting. Values vary by country, such as capturing De Facto in Australia and not capturing Widowed or Divorced in certain Asian countries.
Primary Nationality	Basic Bio	Tracks a worker's primary nationality if required in the worker's country of work. Use the Maintain Localization Settings task to specify which countries track primary nationality. Use the Maintain Non-Country Nationalities task to configure and edit non-country nationalities, as well as specify which countries track non-country nationalities.
Additional Nationalities	Basic Bio	Tracks a worker's additional nationalities if required in the worker's country of work. Use the Maintain Localization Settings task to specify which countries track additional nationalities. Use the Maintain Non-Country Nationalities task to configure and edit non-country nationalities, as well as specify which countries track non-country nationalities.
Religion	Basic Bio	Useful in countries where tracking religion is needed for locally required reporting or other purposes.
Employee ID	IDs	Returns the employee identification used at your enterprise.
Government Identifiers	IDs	Returns the government ID name and number. Government IDs include national IDs such as: Social Security Number in the United States Citizen ID Number in China Also includes any additional government IDs that you define, such as work permits or residence permits.
Licenses	IDs	Returns all licenses, including driver's license. You can use licenses to track qualification for a given position where such a license is required.
Passports	IDs	Returns passport information that you can use for identification and employment eligibility.
Visas	IDs	Returns visa information that you can use to verify ongoing employment eligibility.

Staffing

Field	Report Category	Notes
Employee Type	Employment	Indicates whether a person is an employee or contingent worker.
Hire Date	Employment	Use to track worker job changes for locally required reporting (such as adverse impact) and turnover analysis.
Termination Date	Employment	Useful to track worker job changes for locally required reporting (such as adverse impact) and turnover analysis.
Time Type	Employment	Indicates whether a worker is full-time or part time.
Company Insider Type	Job & Position	Use to track employees who are considered company insiders for reasons of stock purchasing.
Job Classification Groups	Job & Position	Returns categories typically established for compliance, such as EEO-1 in the United States; workers' compensation, or census reporting, such as Australian Classification of Occupations (ASCO).
Job Code	Job & Position	Returns new and old job codes based on the effective dates of the codes.
Job Title	Job & Position	Returns new and old job titles based on the effective dates of the titles.
Location	Organization	Use to determine the new and old locations for a worker after a reorganization with the effective dates of the organization changes or job transfers.
Supervisory Organization	Organization	Use to determine the new and old organizations for a worker after a reorganization with the effective dates of the organization changes or job transfers.
Termination Reason - Local	Staffing History	Use for locally required reporting (such as adverse impact) and turnover analysis.
Time of Hire	Staffing History	Use for countries where tracking time of hire for employees is required for local reports.

Talent

Field	Report Category	Notes
Education	Skills and Experience	Returns the names of the educational institutions that a worker attended.
Highest Degree	Skills and Experience	Returns the highest degree earned by a worker.
Military Statuses	Skills and Experience	Returns military status, such as whether an individual served in the military or has been waived from service. Also useful for assessing the impact of employment status if a worker is likely to be called to active military service due to active military or reserve status. This type of tracking is available for any country that requires you to track military status for these purposes.
Training	Skills and Experience	Returns training classes that a worker has completed.

Concept: Custom Reports

Reference: Edit Tenant Setup - Global