Concept: China Employment Requirements

Workers in China are required to have an identifying document called a

hukou

. This document is a type of household registration that employers use to determine a worker's classification for social insurance rates in payroll. Example: A worker whose hukou was issued in Sichuan province might be taxed at a different rate when working in Guangzhou, compared to another worker whose hukou was issued in Guangzhou. In some cases, hukou classifications can also impact a worker's eligibility for leave, benefits, or compensation.

You can only collect hukou data for a worker who is both a Chinese citizen (as defined in the citizenship classifications) and located in China. Hong Kong and Macau don't use the hukou, though identification cards are mandatory for residents there.

The hukou enables an employer to know whether the worker:

Is considered local to the work site.
Belongs to an urban or rural locality.

When you enter hukou information for a worker, you can define places as local based on your work sites in China, by specifying the region and subregion where the hukou was issued. Workday then determines whether or not the hukou is local. This process is automatic whenever a worker transfers.

To determine which locations are local, you must define at least 1 subregion in the province or municipality where your work site is located. Use the

Maintain China Subregions

and

Maintain Location Subregions

tasks. You only need to set up subregions in provinces where you have locations.

Workday enables you to:

Specify the subregions of China where you have operations.
Enter, view, and update a worker’s hukou region, subregion, locality, type, and native region.
See whether a worker’s hukou is local, based on the worker's location and the hukou subregion.
Create reports containing China-specific data elements.
Perform mass entries for new hires using one or more spreadsheets.

Workers in China have a Personnel File (人事档案), maintained by an authorized third party or a government agency. This file records their academic and employment history.

You can track the name and address of the agency that holds the worker's Personnel File in the

Personnel File Agency

field on these tasks:

Edit Personal Information
.
Edit My Personal Information
.

This field displays only when all of these requirements are true:

The worker is an employee.
The worker is a citizen of China, as defined in the citizenship classifications for China.
The worker's location is in China.

Chinese regulations require employers to grant employees a minimum amount of annual paid time off based on their total experience in the workforce, including experience with other employers. Use the

Edit Service Dates

task to enter the date when the worker first entered the workforce and the number of unemployed days since then. Workday then calculates the total work experience in months and displays it with the other service dates. You can also meet requirements for annual leave entitlement by specifying the number of continuous months of employment in the employee's most recent prior job.