Concept: Coordinated Leaves and Time Off
You can configure Workday to calculate balances for multiple leave types and time offs. Example: The balance for long-term disability can reflect days taken for short-term or long-term disability. Validation rules can check whether a worker has a sufficient balance across linked leave types and time offs for their request.
Workday deducts intermittent time off that's linked to a leave type for leave of absence from both the time off plan balance and the leave entitlement balance. A leave validation that checks whether sufficient balance exists can trigger for a time off request even though the time off plan has an available balance because Workday evaluates the time off and leave of absence balances independently. You can also enable workers to take leave of absence without placing them on leave, by configuring a time off on a time off plan that doesn't track balance, and then selecting that time off as an intermittent time off on a leave type.
To link related leave types and time offs to a source leave type, use the
Create Leave Type
task. These conditions apply:- Leave types and time offs must use the same unit of time.
- You can link leave types and time offs, even if the time offs have different position-based settings.
- You can associate a time off type with one leave type only.
- Time off requests are subject to:
- The eligibility and validation rules defined for the leave type.
- The time off eligibility and validation rules.
Workday applies the eligibility requirements defined for the time off first.
Calculating Leave Entitlement
When calculating the entitlement balance for coordinated leaves and time off, Workday:
- Calculates the entitlement for the requested leave type as of the leave start date (oras ofdate, if generating reports).
- Applies theDays to Includeoption defined for each leave type to count the number of leave days taken.
- Reduces the leave balance by the sum of the leave days and time off taken.